The Delete end of year return data option is a part of the internet end of year returns system, the Delete end of year return data option will only appear on the PR INTERNET EOY RETURNS menu if you are a priority 8+ user.
The main function of the Delete end of year return data option is to allow you to remove old submitted P14, P35 data and the associated XML data files and log files. The P14 extract files are typically created to handle 8 years of data and grow in size as the extract data option is used. Data should not be deleted until at least 4 years old and is ideally kept on line for 8 years.
To access Delete end of year return data:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Year-end reports menu option.
The PAYROLL YEAR-END REPORTS menu is displayed.
Select the Internet options option.
The PR INTERNET EOY RETURN menu is displayed.
Select the Delete end of year return data option.
The Delete end of year return data form is displayed.
The Delete end of year return data form is displayed when the Delete end of year return data option is selected from the PR INTERNET EOY RETURNS menu.
Choose a tax district/reference and tax year to delete data for.
Tax district/reference: The three digit tax office number between 001 and 999 followed by a forward slash (/) and up to twelve character tax office reference field.
Tip: Click the Ellipsis button
to select a reference from the P35 database.
Tax year: Starting tax year.
Warning: Do not delete less than 4 years old.
Click the Delete button.
If a year is chosen less than 4 years old you will need to confirm deletion having been shown the message The data is only x years old, are you sure you want to delete it?. Press the Delete button if you still want to delete the data.
Your next step in the internet payroll process is if you need to make an amendment to earlier submitted data is for a priority 8 user to use the Create amendment option to create any amendments.
