This report provides details of all part lines ordered and received but not yet verified which are awaiting a supplier invoice. The report should be run daily with a cut-off date of Today, and the values should be compared with the GIS account in the Nominal Ledger.
The report lists the following information by Supplier account code and Goods Received note (GRN) number:
Order number
Part number
Quantity received
Total value at cost
Surcharge value
GRN number
GRN date
Supplier
VAT value
To produce a purchases awaiting invoice report:
Note: Ensure that a suitable printer is selected and is on-line.
From the Rev.8 Master Menu select the Purchase Control Module and the Company you require.
The PURCHASE CONTROL Menu is displayed.
Select the PC REPORTS AND ENQUIRIES option.
The PC REPORTS AND ENQUIRIES Menu is displayed.
Select the Purchases awaiting invoice option.
The Purchases Awaiting Invoice form is displayed.
Complete the form and click OK.
A report status is displayed (if the report is printed), and the report is output in the selected format.
Click Close.
You are returned to the PC REPORTS AND ENQUIRIES menu.
This form is displayed when you select the Purchases awaiting invoice option from the PC REPORTS AND ENQUIRIES Menu.
Output type: Select an output type for the report from one of the following:
Print: Prints the report to the currently selected printer
Display: Displays the report
HTML: Outputs the report to file in Hyper-Text Mark up Language (HTML) format, to be viewed via the default browser
Note: The default setting for Output type is Print.
Enter cut-off date: Last Goods Received Note date that you want outstanding orders to be reported on
Enter Supplier (blank=all): Supplier account code that you want to list outstanding orders on, or blank for all suppliers
Credit notes only (Y or N): Y (Yes) to show only negative lines or zero value lines with surcharge element, otherwise N
Sublet (Y or N): Y (Yes) to show only lines associated with Workshop departments sublet work, otherwise N
Errors Only?: When this box is selected, the report includes only those records for which Goods Received Value and Invoice Value do not match
PUSH BUTTONS:
OK: Outputs the report in the selected format
Cancel: Returns you to the PC REPORTS AND ENQUIRIES menu
Help: Displays help on the current program in your default browser
Note: The following buttons are not available when the Output type Display is selected.
Schedule: Displays the Timed Operations scheduler
Add to batch: Displays an Add report to batch form in which a report may be batched for printing in a report group
