This is an update report that allows you to correct the supplier on a purchase order. When you run the report, you are prompted for the original supplier code, new supplier code and purchase order number. The report runs through the items in the purchase transaction file and, if the input purchase order number is found, and the old supplier matches the original one, the old supplier code is replaced with the new supplier code. The update only occurs if the purchase transaction has a STATE code equal to R and a received/return code of 2, or if the STATE code matches O, S, V or C and has a received/return code less than 2.
By default the report is displayed, and is sorted in Purchase Order number/part number order.
For each purchase order, the following details are summarised on the report:
Part number
Purchase Order number
Old supplier code
New supplier code
To correct the supplier on the ptran file:
From the Master Menu, select the Purchase control option and the Company you require.
The PURCHASE CONTROL menu is displayed.
Select the Reports & enquiries option.
The PC REPORTS AND ENQUIRIES menu is displayed.
Select the Correct supplier on ptran option.
The Change Supplier form is displayed.
Complete the form and click OK.
The update is performed, and the report is output in the selected format.
This form is displayed when you select the Correct supplier on ptran option from the PC REPORTS AND ENQUIRIES menu. From this form you can correct the supplier on a purchase order.
Output type: Select an output type for the report from one of the following:
Print: Prints the report to the currently selected printer
Display: Displays the report
HTML: Outputs the report to file in Hyper-Text Markup Language (HTML) format, to be viewed via the default browser
Note: The default setting for Output type is Display.
Enter Original Supplier: Original supplier code
Enter New Supplier: New supplier code for the order
Enter Order No.: Purchase order number
PUSH BUTTONS:
OK: Outputs the report in the selected format
Cancel: Returns you to the PC REPORTS AND ENQUIRIES menu
Help: Displays help on the current program using the default browser
Schedule: Displays the Timed Operations scheduler (not enabled when the output type is set to Display)
Add to batch: Displays an Add report to batch form in which a report may be batched for printing in a report group (not enabled when the output type is set to Display)
