The Current leavers' P45 details option allows you to print on plain paper P45 details for leaving employees or for employees who have left in the current PAYE year. These details will then need to be copied onto the official HMRC or approved substiture P45 stationery.
If you have Continuous stationery P45's you should instead use the LEAVERS REPORTS menu option called Continuous stationery P45.
If you have Laser stationery P45's you should instead use the LEAVERS REPORTS menu options called Laser printed P45 parts 1 & 1A and Laser printed P45 parts 2 & 3.
To print current leavers' P45 details
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Leavers reports menu option.
The LEAVERS REPORTS menu is displayed.
Select the Current leavers' P45 details option.
The Plain paper P45 details form is displayed.
A report status is displayed and the report is output on the current selected printer.
Click Close to return to the LEAVERS REPORTS menu.
Plain paper P45 details form
The Plain paper P45 details form is displayed when you select the Current leavers' P45 details option from the LEAVERS REPORTS menu.
Prompts
From employee (0 for all): Enter the first employee number for which you wish to have the P45's printed. Leave the From employee as 0 if you wish to have a report on all P45's up to the To employee entered.
To employee end (0 for all): Enter the last employee number for which you wish to have the P45's printed. Leave the To employee as 0 if you wish to have a report on all P45's from the From employee entered.
Y to include already left: Enter Y if you wish to include employees who have already left in the current PAYE year who have their Left field set to Y.
Click OK followed by Close once the report is shown.
Files Accessed
PR empee Payroll records
PE empee Employee records
PR court Court order
PR cotyp Court order types
Output type
The report is only printed to the current selected printer.
Output content
All of the fields on the latest specification of the P45 are printed with text.
Sort sequence
Employee number
Selection
P45 records are included when the following conditions are met:-
The employee record has a leaving date entered.
The payroll record left field is set to N indicating the employee is leaving this payroll period or provided you have entered Y to include already left and the left flag on the payroll record is set to Y the P45 will be printed.
PUSH BUTTONS:
OK: Prints the P45's to the currently selected printer in employee number order.
Cancel: Returns you to the LEAVERS REPORTS menu.
Help: Displays help on the current application in your default company browser.
Schedule: Displays the Timed Operations Scheduler.
Add to batch: Displays an Add report to batch form in which a report may be batched for printing in a report group.
