Enter Batched Cash

This option allows the user to allocate cash to specific documents or make an On Account Payment but on a batch basis. This menu option can be used as an alternative to the Cash Posting & Allocation menu option. The actual posting to the invoice buffer, the processing of daybooks and the subsequent allocations to the Sales Ledger transaction file take place at a later time.

To make a Batch Cash posting you need to complete the Header and Detail parts of the Enter Batched Cash form which is presented to you when you select this option from the menu.

Header Fields

NL posting date:	Enter into this field the posting date that the transactions you are creating will use in the Nominal Ledger. This date can be defaulted and is dependant upon a System Parameter but can be amended if you wish. Click the ellipsis button to use a calendar search facility to set the appropriate date.
NL bank account:	Enter into this field the Bank or Cash Received suspense account that the monies received will be posted. Click the ellipsis button to perform a search for the appropriate account. Alternatively you can enter the account, if known, straight into the field.
Suffix:	Enter into this field the Suffix that will be attached to the Bank Account posting in the Nominal Ledger. Alongside the field description it will indicate to the user the required image for the Suffix if the Bank Account entered is a Suffix controlled account. Click the ellipsis button to select a suitable suffix if the image indicator is displaying FILE.
Run total:	This is the accumulated Batch total of the session. This field is disabled as it is updated by Autoline as each item is posted.
Conversion method:	The method chosen controls the currency conversion method used for the whole batch. There are two methods available which are described below. This field is only relevant to multi currency systems. Click the drop down button to select the appropriate method.

CONVERSION METHODS

Transaction Fields

Account:	Enter into this field the Account code to which payments will be made. A full search is available on this field, by clicking the Ellipsis button. When an Account code is selected, Autoline will display the Name and Address of the chosen account.
Document number:	Enter into this field the Document Number to which the payments will be allocated. If this document number does not exist on the selected Account Code then the system will automatically post this allocation as On Account.
Payment method:	Enter into this field the Payment method by which you are receiving the payment. Click the drop down button to select the appropriate method.
Payment reference:	Enter into this field the Payment reference that you would like attached to the transaction.
Payment type:	Enter into this field the Payment type relevant to the allocation being made. Click the drop down button to select the appropriate type.
Payment amount:	Enter into this field the Payment amount for this allocation.
Converted amount:	This field only becomes enabled if you are running Autoline in multi currency mode and you are using a Bank Account running in a different currency to your base currency and you have selected Conversion method 'C' Enter into this field the manually converted currency value.

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