BACS Processing Menu

Extract Selected Documents

This process allows the user to further hone the selections already made in Documents Selected for Payment and adjusted via Edit Document Statuses by allowing a reselection of all the transactions flagged with D Status through the following form.

Extract Selected Documents Form

Selection Criteria

Due cut-off date:	Enter the date of documents that are now due for settlement. Click the Ellipsis button to select an appropriate date. This entered date will be compared to the document date of the transactions and not the Due Date. Any document with a date after that entered is ignored.
Maximum run:	Enter the maximum total value that you want to be paid in this run.
A/c Include/exclude/range:	Enter 'I' if you want to filter via an inclusion list of account codes. Enter 'E' if you want to filter via an exclusion list of account codes. Leave BLANK if you want to filter by a Selection range entered in the next section of criteria.
Currency:	Enter the currency in which you want the payments to be made for this run. Click the Drop Down button to select the appropriate Currency.
VAT Group:	Enter the VAT Group relevant to the payments being made in this run. Click the Drop Down button to select the appropriate VAT Group.
Revalue using rates table:	Set this field to 'Y' if you want Currency documents to be revalued and differences to be posted during the run.

Selection Ranges

Account code range:	Enter the Customers account code to use as the lower limit of your filter. Leave blank for all to be selected. The account entered will be included in the selection.
To:	Enter the Customers account code to use as the upper limit of your filter. Leave blank for all to be selected. The account entered will be included in the selection.
Statement analysis range:	Enter the Statement Analysis code to use as the lower limit of your filter. Leave blank for all to be selected. The code entered will be included in selection.
To:	Enter the Statement Analysis code to use as the upper limit of your filter. Leave blank for all to be selected. The code entered will be included in selection.
Area code range:	Enter the Area code to use as the lower limit of your filter. Leave blank for all to be selected. The code entered will be included in selection.
To:	Enter the Area code to use as the upper limit of your filter. Leave blank for all to be selected. The code entered will be included in selection.
Payment range:	Enter the minimum single payment value to consider in your filter. Leave at zero for no limit.
To:	Enter the maximum single payment value to consider in your filter. Leave at zero for no limit.

Note: These ranges will only be available to you if you have left the A/c Include/exclude/range blank.

Include Accounts

This section is divided into two lists headed Available Accounts: and Selected Accounts:. Selecting an account from the Available list and clicking the Add adds the account to the Selected list. Alternatively double click the Available item and it appears in the Selected list.

Conversely, selecting an account from the Selected list and clicking the Remove button removes the account from the Selected list. Alternatively double click the Selected item and it disappears from the Selected list.

Note: This functionality is only available if you have set the A/c Include/exclude/range to either 'I' or 'E'.

BUTTONS

Extract: Once your filter criteria are correct click this button and the extraction process starts. When this is completed a message is issued giving a number of items and total value of the extracted transactions. Click OK to continue.

Exit: This button exits the process and returns you to the Bacs Processing Menu.

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