Generate & Print - Document Details

Entering the Document Details

See also:

Generate & Print Documents

The remaining fields of the header form refer to the details of the document. They are filled by the user or maybe already be filled from a default record. They are:

Type	The document type indicates whether the document being generated is an Invoice or a Credit Note. Click the Drop down button to select appropriate document type. A default value can be set in the system parameters.
Number	This field is controlled by a system parameter. The parameter allows the field to be filled manually or to be controlled by Autoline. If the field is controlled by Autoline it will be filled with the word COMPUTED and be disabled as far as editing is concerned. ( See System Parameters ).
Reference and Miscellaneous	These are your own references for the transaction, they might include such information as a customer order number or a job number. It is recommended that a consistent rule for filling these reference fields should be adopted and followed.
Settlement	The Settlement field indicates the settlement terms to be applied to this document. The default values are the terms code on the Sales Ledger account header. However, you may overwrite the default with any valid terms code. Click the Drop down button to select the appropriate code.
Exchange Method	This field is only enabled if the account code you have entered is being run in a currency other than your base currency. Entering 'R' here will use the exchange rate table pre-set in the Nominal Ledger to convert the values entered. Entering 'X' here will use the exchange rate entered on this document in the Conversion rate field. One of these methods can be set to be the default for the field in the system parameters. Click the Drop down button to select the appropriate exchange rate.
Branch Code	This field is controlled by a system parameter held in the Nominal Ledger. If you are not using Branch Analysis then this field will be disabled. Enter the branch/dept that is responsible for the creation of this document. If the field is enabled then click the Drop down button to select the appropriate Branch Code.
Document Date	The Document Date is the date of the document. This field will take the current system date or the end of the current period as a default which is controlled by a system parameter. (See the System parameters). It may be overwritten if the default date is not appropriate for the document. Standard Global Date Validation will be executed upon changing this date. Click the Ellipsis button to access a calendar search facility.
Posting Date	The posting date is the date under which the document will be posted to the Nominal Ledger. This field is System parameter controlled as far as default date and editing ability are concerned. (See the System parameters). It may be overwritten if the default date is not appropriate for the document provided you have the correct priority level to amend the field. Standard Global Date Validation will be executed upon changing this date. Click the Ellipsis button to access a calendar search facility.
Due Date	This is the date on which the document falls due for payment and is controlled by the credit terms for the account. This field is System parameter controlled as far as editing ability is concerned. (See the System parameters). It may be overwritten if the default date is not appropriate for the document provided you have the correct priority level to amend the field. Standard Global Date Validation will be executed upon changing this date. Click the Ellipsis button to access a calendar search facility.

Other buttons that are on the Generate And Print Documents form are as follows.

Detail	Click this button to be able to Create Items for the document
VAT	Click this button to access the VAT And Document Summary form. It is possible to amend the VAT for a selected code on this form.
Print	Click this button to Print the Document.
Quit	Click this button to clear the current document details which when done will enable the Exit button.
Exit	Click this button to exit the function and be prompted to process the daybooks for any documents created and printed in the session.
Help	Click this button to access the online help for this topic.