Rebuilding Purchase Order and Back Order Quantities

This program must be run every night as a Timed Operation. It is a house keeping routine that realigns the stock records by reading the purchase transaction (ptran) file to ensure the Purchase Order (P/O) and Backorder (B/O) quantities are correct. If any discrepancies are found between the P/O and B/O quantities, the system automatically corrects the stock quantities.

If this program is run within Timed Operations a further check is made on the field Quantity on WIP's not saved on the stock record, known as RORDER. If this field is non zero, as a result of a wip failing to update correctly during a previous session, then this field is zeroed by this program.

To rebuild purchase order and back order quantities:

Warning: In the event of a problem with Timed Operations, this option must only be run by Autoline Support.

1. From the Rev.8 Master Menu, select the Stock management option and Company you require.

   The STOCK MANAGEMENT menu is displayed.

2. Select the System maintenance option and click OK.

   The SM SYSTEM MAINTENANCE menu is displayed.

3. Select the Rebuild PO/BO's option.

   The Rebuild P/O and B/O Quantities form is displayed.

4. Click the Rebuild button.

   Tip: To display any errors found during the rebuild, tick the Report errors box.

   You will get one of the following two results:

   1. If the P/O and B/O quantities match the quantities on the ptran file, the message Stock quantities balance OK is displayed.

   2. If any errors are encountered, the message Stock quantities corrected is displayed. If the Report errors box is ticked, a dialog box is also displayed for each correction, advising the original quantity on the stock record and the quantity to which it was reset.

Rebuild P/O and B/O Quantities Form

The Rebuild P/O and B/O Quantities form is displayed when you select the Rebuild PO/BOS option from the SM SYSTEM MAINTENANCE MENU. From this form you can rebuild purchase order and backorder quantities.

Report errors: Tick this box if you want to display a dialog box for each correction that the system makes on stock records when the program is run.

PUSH BUTTONS:

Exit: Returns you to the SM SYSTEM MAINTENANCE MENU.

Help: Displays help on the current application using the default browser.

Rebuild: Rebuilds the Purchase Order and Back Order quantities on the stock records, if they differ from the quantities on the prtan file. The field Quantity on WIP's not saved will also be zeroed if it is non-zero.