Consolidating WIP Files

This option performs the following functions:

Consolidate WIP's

Removes all old WIPs from the system that have exceeded their number of days retention. The program is normally run weekly by a Timed Operation, and should not normally be run during the day. The program should only be run manually under guidance from support when no users are logged onto the system.

The number of days to retain WIPs on the system may be specified by the user within the SO system parameters (WIP retentions), and different retention periods may be set against each different type of WIP. These are:

Unused
Parts only
Labour
Estimates or Labour with no WIP/parts

Note: It should be noted that storage of WIPs on the system requires certain levels of disk space. This must be taken into account when setting the retention periods and is normally done under guidance from an Autoline consultant at the set-up stage.

To manually consolidate WIP files:

Warning: This option should not normally be run during the day because it is run by a Timed Operation.

From the Rev.8 Master Menu, select the Point-of-sale option and Company you require.
The POINT OF SALE menu is displayed.
Select the System maintenance option.

The SO SYSTEM MAINTENANCE menu is displayed.
Select the Consolidate WIP files option.

The Consolidate WIP Files form is displayed.
Select one of the following radio buttons:
- Remove WIPs ready for deletion.
- Remove WIPs and delete unattached lines.
Click the Consolidate button.

A progress of the consolidation is displayed.

On completion, you are returned to the SO SYSTEM MAINTENANCE menu.

Consolidate WIP Files Form

The Consolidate WIP files form is displayed when you select the Consolidate WIP files option from the SO SYSTEM MAINTENANCE menu. From this form you can delete WIPs and unattached lines that have exceeded their number of days retention.

Select one of the following radio buttons:

Remove WIPs ready for deletion: Deletes all WIPs that have exceeded their number of days retention.
Remove WIPs and delete unattached lines: If there are lines in the parts, labour or Texts spec lines (VSB) files with no WIP header, they are viewed as unattached. This option deletes all WIPs and unattached lines that have exceeded their number of days retention. Unattached lines are not removed if users are logged onto the system and files are in-use.

Status:

This group box displays a series of messages to show the progress of the consolidation.

Note: If users are logged onto the system and files are in-use, only WIPs will be deleted (not unattached lines), and the rebuild of the file indices will not take place.

Consolidate Import log file entries

This log file contains one record for each customer order imported onto the Autoline system. The record contains the following: dealer number, customer order number, date imported, time imported, number of order lines, value of the order lines, WIP number created.

The parameter "Import log retention" held in POS parameters/Flags-Priorities/Parts2 TAB can be set to hold the number of days that these records should be retained.

PUSH BUTTONS:

Exit: Returns you to the SO SYSTEM MAINTENANCE menu.

Help: Displays help on the current application using the default browser.

Consolidate: Deletes WIP records older than the retention period specified for the WIP type in the SO system parameters WIP retentions.
This option also deletes Import dealer order entries from the Import log file, if they are older than the Import log retention period specified in the POS parameters / Flags-Priorities / Parts 2 tab.