A facility is available that allows you to fix the price on labour or part lines, or both together. The system displays only labour and part lines on the WIP that are available to negotiate. You can create more than one fixed price line if required by selecting the lines for which you want to fix the price and entering the agreed value. When a negotiated price is loaded onto the WIP, the values of all the associated lines are set to zero, and the new RTS line is added to the WIP at the fixed price value. The fixed price line is loaded already completed and ready to invoice, with a line type of N. When a negotiated price is loaded onto the WIP, you can still access and amend the original fixed price, if required. Also, if a part included in the negotiation is still at M status, the part number can still be amended. If the field Menu-style invoices field on the Printin g tab of the Flags-Priorities POS parameters is set to a value other than N (None), the negotiated product lines must all be invoiceable before an invoice can be produced.
Note: For negotiations, the line is loaded onto the WIP using the RTS code identified in the Negotiation RTS code field on the Fastrack tab of the Point-of-Sale parameters.
Raise a Point-of-Sale WIP and load parts and labour in the normal way.
Click the 
icon on the toolbar.
Tip: Alternatively, select the Negotiate option from the Tools menu.
The Negotiate Price form is displayed.
In the Available lines group box, select the lines that you want to negotiate.
Tip: To select all the lines, click the Select all button.
In the Fixed price settings group box, enter the Description, Price, Payment code, and Suffix (if required) to be used, and indicate whether the price is VAT inclusive or not.
Click the Left arrow button.
The lines are transferred to the Current negotiations group box, where a fixed price line is created and embolded, and to which the selected lines are attached via tree controls.
Click the + (plus) symbol to expand the branch and check that the lines are correct.
Click the OK button to load the negotiated price onto the WIP.
The values of the associated lines on the WIP are set to 0.00 (zero) and a new RTS line is added to the WIP with the new fixed price value. The status of the RTS line is set to C (Completed work) and the Invoice status is set to I.
The Negotiate Price form is displayed when you click the icon on the toolbar in Point-of-Sale or select the Negotiate option from the Tools menu. From this form you can fix the price on labour or part lines, or both together.
The form is split into five groups:
This group box displays all the negotiations that have taken place on this WIP. For each fixed price, an embolded negotiation line is displayed, together with the description. The negotiation line can be expanded to show the associated lines and a summary of the fixed price (net price, VAT amount and gross price), by clicking the + (plus) symbol.
The Copy group box contains three buttons:
: This button is enabled when available lines are selected and the fixed price settings are entered. When this button is clicked, the selected lines are transferred to the Current negotiations group box, where they are attached to a negotiation line.
Note: A payment code must be selected before the Left arrow button is enabled.
: This button is enabled when you have more than one negotiation in the Current negotiations group box. It allows you to remove a fixed price negotiation line. Select the line that you want to remove and click this button to transfer the associated lines back to the Available lines group box.
: This button allows you to remove all the negotiations from the Current negotiations group box and transfer the associated lines back to the Available lines group box.
Each line labour and part line on the WIP that can be negotiated is displayed in a grid. For each line, the following details are summarized:
Line: The line number within the WIP.
Type: The type of line:
- P: Parts
- L: Labour
- M: Menu
- *: Menu component
Code: The part number or RTS code.
Description: A description of the product.
VAT: The VAT code. You cannot mix VAT codes on a negotiation. All lines on a negotiated price must have the same VAT code.
Note: Parts and Labour lines with the department letter of F for FastFit are excluded from Negotiate, this is because they are already a fixed price menu.
Selection total: The total value of the selected lines including VAT.
Net total: The total value of the selected lines, excluding VAT.
PUSH BUTTONS:
Legend: Displays the legend for the Positive and Negative value lines within the grid. Black is used for normal lines and red for negative lines.
Select all: This button automatically selects all the lines available to negotiate.
In order to create a fixed price, you must complete the fields in this group box.
Description: This is the description given to the negotiated line when it is loaded onto the WIP. If this field is left empty, the system uses the text Negotiated Price for the description.
Price: The new fixed price to be allocated to the selected lines.
Payment Code: The payment code to be used for the fixed price when it is loaded onto the WIP. This field is mandatory. The Left arrow button is not enabled until a payment code is selected.
VAT inclusive: This is a tick box that determines if VAT is included in the fixed price. The box is ticked by default.
The Controls group box contains the following buttons:
OK: This button is only enabled when negotiated lines exist. Click this button to load the fixed price(s) onto the WIP.
Reset: Removes any current negotiations, transfers associated lines back to the Available lines group box and resets the Fixed price settings.
Cancel: Cancels the operation.
Help: Displays help on the current application using the default browser.
The W Code and Menu Code Facility
Service Point-of-Sale Operation
