Bulk Vehicle Invoicing
The option allows multiple vehicles to appear on a single or composite invoice. On each vehicles a delivery note needs to be produced using the standard vehicle invoicing routine. The delivery note should be produced in the same way as an individual invoice, excepting that the Print invoice
button will be replaced with a Print delivery note button. Two sales ledger accounts will be necessary.
Deliver to account (sales ledger)
Invoice to account (Debtors control in nominal ledger)
To produce Bulk vehicle invoicing:
Select the Account number.
This will enter the customer Name, address, postcode and invoice account.
You will be prompted for the Delivery account code, once entered the Invoice account code will be
completed automatically (if the delivery account is a valid account code).
Enter the order number.
Enter order date. (Defaults to today's date but can be over typed.)
The system will calculate and display the total invoice value and number of delivery notes which have been produced against the delivery account/customer order number combination
The base total, document count, date and currency total are entered automatically
Click on the print invoice
Note: Once 'print invoice' is chosen the sales ledger update is performed. The open items on the delivery account will be 'paid-off' and a new item for the total amount of the bulk invoice will be created on the invoice account, to which the bulk invoice document archive will be linked.
The Generate Bulk Invoices form is displayed.
What do you want to do now?
Work with New Vehicles
Work with Used Vehicles
