Print Options

The standard menu options and toolbar icons, which are available when selecting Print from an Vehicle Administration form are displayed below:

Menu	Icon	Description
File > Print		Directly prints the document to the currently selected printer. Alternatively select CTRL + P to print. Also contains sub-menus with Print Options for print previews, printing directly, emailing and faxing the document. These functions are controlled by the System utilities Printer options .
File > Print preview		Previews the selected document. This function is not available to documents if postings to account are being made.
File > Email		Send the document by Email.
File > Fax		Send the document by Fax.
File > Exit		Returns to the Vehicle Administration form.
Help > Help		Displays this help page. Alternatively, press F1.

Note: Print preview, Email and Fax icons is disabled if the selected printer is not using the correct compatibility mode or the customer is not using Kprint or has not selected a Kprint format.

Document type: Select the required document type from the drop-down menu. For example:

Supplementary invoice, Main invoice / credit, Build schedule, Other document, Purchase invoice / credit

Note: The selection in the Drop down are dependant if the vehicle is new or used, the account status and if the vehicle record is in display mode.

Format ID: Select the required format. The formats displayed are based on the selection made in the document type.

Details section:

The Details section displays the document Account, Customer and vehicle specification for the selected document type.

Account, Name, Address, Postcode

Specification Grid:

The specification grid displays the vehicle specification. Each column is described below:

S: N for Normal; T for text; F for FOC

Product Description: Vehicle details

A: Analysis code

S: Source code

Value: Value including VAT

V: VAT Code

VAT: Amount of VAT

Cost: Either estimated, or actual, cost

Specification Grid right click menu:

Right click on the specification grid to display a sub menu of option. Some items are greyed out in display mode.

• Display line

• Select / De-select for invoice

• Product Notes/Supplier Notes. (If installed.)

• Edit line

Invoice details grid:

Vehicle main invoice details are displayed. Each column is described below:

S: The invoice sequence. For example 01 for the first invoice. 02 for the second.

Invoice no: The vehicles main invoice numbers.

Invoice Date: The date of the main invoice.

Invoice amount: The invoice amount.

Credit note date: The credit note date is required for a main credit. Enter it manually when required.

Note: The Credit note date text changes to Suppl invoice date when supplementary invoice is selected from the document type.