Sublet Warranty

To create a sublet warranty claim, you can assign parts in the usual manner but must follow a different procedure for the sublet labour. This is demonstrated in the following routine.

To create a sublet warranty job:

1. Create a WIP, and assign labour and parts for the job.
   • Link lines to a particular warranty job using payment types that begin with a W, e.g. W1, W2, etc.

     Tip: To edit the payment type, position the cursor in the appropriate Warranty/payment field or the header row of the same field, and double-left click the mouse button.

   • Use a sublet labour type code (typically S) with an hourly rate of 1.0.

   • Use a load group of P (non-productive).

     Note: If you do not use a load group of P, the system posts the transaction to the labour sold account and not sublet.

   • Enter the estimated charge-out value to the customer in the Time allowed field.

   • Leave the Mechanic number field at zero or, if used by the dealership, enter an employee number for sublet.

   • Enter the estimated cost of the work by the sub-contractor in the Time taken field.

2. Set the status of the labour line to S.

   The system displays the Purchase Order Header form within Purchase Control.

3. Create the order in the normal way.

4. When you receive the invoice from your supplier (or you know its value), amend the status of the labour line(s) to Recieved.

   Note: You cannot set the status of the labour line straight from S to R without saving the WIP at least once. R is the final status of the labour line, you do not need to Complete it.

   The system displays the Purchase Order Header.

5. Do the following and click the Save button:
   • Check that the supplier account is correct
   • Enter the Sublet GRN reference

6. Check that the actual cost of the work in the Time taken field is correct and click OK.

   Note: At this stage, you MUST enter the FINAL and EXACT cost to correspond with the supplier's invoice.

7. If you are creating several jobs from one WIP, hold any warranty lines and invoice the other work to the appropriate account(s) first.

8. When you have received all the sublet labour lines, invoice each warranty job separately to a warranty account, e.g. W9999.

   Note: You must ensure that individual warranty jobs appear on separate invoices.

   You can now create claims from the warranty invoice, and submit the claims to Volvo.

   Note: If you add another job to the WIP at a later stage, use the next payment code in sequence. Do not reuse any of the existing payment codes on the WIP.

Creating Claims