See also: Menu Bar And Toolbar Definition
This form is displayed when you click Manufacturer systems (Module) and MB. Mercedes-Benz (Company) > Menu - Utilities > Mercedes-Benz parameters and you browse to + Controlling > + Accounting Open Interface parameters > [no. Company name] on the Project parameters browser. It defines the controlling settings of the Accounting Open Interface.
Note: When saving the Accounting Open Interface parameters a record is created in the EC.MS.empro file (only applicable if MS/EC DealerBridge is installed) to ensure the immediate account import using DealerBridge, also the CRM features (MK.functs) is automatically extended with the AOIAMA function ID.
Fields:
Use extended Accounting Open Interface: Select to activate the extended accounting open interface. This will fill the ORDERNO of the existing AOI export records with the commission number and add the following fields to the existing AOI export records:
Buy back run ID: Displayed on the Purchase Brief tab of used vehicle in Vehicle administration.
The buy back run id is limited to the following format: Un where n is a number between 1 and 9.
First sales executive
Second sales executive
Third sales executive
Fourth sales executive
Note: The new Commission nr: field is displayed instead of the Supplier ref: field on the Purchase Brief tab in Vehicle administration of a used vehicle. The commission number is a ten-digit number. If the vehicle is linked to CRM the commission number is stored on the Secondary details tab of the CRM vehicle record as well.
Note: Via the Nominal Ledger > AOI Options menu > Export to AOI function the preparation for the real export is done. The Nominal Ledger invoice buffer is read and records are created in the AOI tables. (**.NL.aoixh + **.NL.aoixl). Via the Nominal Ledger > AOI Options menu > Generate AOI transfer files function the physical transfer files are created. The extended AOI interface for MB is integrated in this part of the existing AOI interface. During the creation of the transfer files the additional 5 fields are added to the detail lines of the transfer file and the ORDERNO field is filled with the commission number.
One time customer SL Account types: Select up to five sales ledger account types which are used for One time customers (cash accounts).
Note: An One time customer is created in CRM (Customer or Company) for which a Cash account service or Cash account parts is selected in the corresponding Additional details field on the CRM record. The account type of the selected cash account is validated against the SL Account types, to consider the customer or company as an One time customer. The following fields are mandatory in the CRM record for an One time customer:
Customer; First name, Surname, Address, City, Postcode, Country code and Social id
Company; Name, Address, City, Postcode, Country code and VAT registration number
These fields are checked when an invoice is created in Point of Sale for an One time customer. For Spain and Germany the Social id and VAT registration number are advisable.
When creating the AOI export files, the Cash customer street, Cash customer and Cash customer country code are exported in case of an One time customer. This data is only generated if the CRM customer record is linked to the WIP at the moment of invoicing the WIP in Point of Sale.
Key path to use for aoi export: Select the path to export AOI information.
Exception account SL Account type: Select the account type that is used for exception accounts.
Note: When saving the Accounting open interface parameters, the selected SL account type is automatically added to the Account types for which external system is leading field in the AOI-Parameter setting form.
Additional settings for Exception accounts:
When the exception account type is saved in the AOI parameters, it is necessary to add it also in the following parameters/programs:
SL System parameters in the Account types with no CRM link field.
POS - 1 parameters in the Valid account types field.
VSB System parameters in the List of valid sales ledger account types field.
AOI interface record definitions add the ACTYPE field to the SL Import record definition on the correct location.
Account update notification mail: Select to activate the functionality for sending a confirmation mail message when an account creation/amendment was successfully processed by the external system.
Note: The user requesting the account creation/amendment must have an e-mail address stored on his/her user account.
AOI Summary export:
Communication type: Select the MB communication type that will be used to transmit the AOI summary export.
Note: Before the AOI summary export can be enabled a communication type has to be created in MB Communication to transmit the data to CoFiCo.
Last export: Date and time of the last AOI summary export. These fields are not editable.
Account creation and account amendment settings:
Note: The Account creation and account amendment settings is not available for NDL systems.
Account creation format: Select the export format in which the Account creation should be created.
- - Email format (default option)
- 1 - XML format
- 2 - XML and email format
Account amendment format: Select the export format in which the Account amendment should be created.
- - Email format (default option)
- 1 - XML format
- 2 - XML and email format
CoFiCo dealerno: Enter the CoFiCo Dealer number which is used in the XML file and in the XML filename.
Note: The user requesting the account creation/amendment must have an e-mail address stored on his/her user account.
Note: If the Account creation format and/or Account amendment format paramter is set to XML, a communication type AOIX must be setup in the Mercedes-Benz communication module to allow the transfer of the XML file via SFTP. The transfer option Transmit immediately should also be set to transmit the file immediately after creation.