(Contents)

General VSB Parameters

See also: Menu Bar And Toolbar Definition

The General VSB parameters are used for several projects, that is why they always have to be set up when using the Sales Interfaces.

General VSB Parameters Form

This form is displayed when you click Manufacturer systems (Module) and MB. Mercedes-Benz (Company) > Menu - Utilities > Mercedes-Benz parameters and you browse to Sales > + General VSB parameters > [no. Company name] on the Project parameters browser. It defines the settings for the sales interfaces.

Tabs:

General I Tab

Fields:

Country code: Enter the country code used for the Commission number formatting.

Country code SMART: Enter the country code used for the Commission number formatting on SMART vehicles.

Franchise letter SMART: Enter the Franchise code on which the selection is made, to use the Country code SMART as Commission number formatting.


VSB VAT inclusive input:

VAT inclusive input as default: Select, if you want to enter the Invoice value inclusive VAT on the Vehicle Specification Line Detail form. The field Use VAT inclusive input mode is selected by standard and the VAT amount is calculated accordingly. For example: The Invoice amount (inclusive VAT) is 100,00 Euro, exclusive VAT this is 84,03 Euro. VAT percentage is 19%, so the VAT amount is 15,97 Euro.

If cleared, the Invoice amount and VAT amount is calculated as in the standard process of VSB. The field Use VAT inclusive input mode is cleared by standard and the VAT amount is calculated accordingly. For example: The Invoice amount (exclusive VAT) is 100,00 Euro. VAT percentage is 19%, so the VAT amount is 19,00 Euro.

Note: Users cannot amend the field Use VAT inclusive input mode on the Vehicle Specification Line Detail form.


VSB recoverable-costs:

Allow duplicates: Select to allow duplicate recoverable costs options in VSB.


VSB invoicing:

Sales executive driven cost centre: Select to indicate that the cost centre on invoices of Vehicle Stockbooks is sales executive driven. When printing vehicle invoices in Vehicle Stockbooks, the system normally uses the cost centre defined in the parameters for new or used (or the cost centre defined for the sales types), but some markets would like more flexibility using the sales executive department instead.

Priority for invoicing multiple costs on vehicle specification lines: Select the minimum priority a user needs to invoice in Point of Sale an already invoiced vehicle specification line (Push to POS lines in VSB) again. Select 0 to 9, or N (Never).

In VSB the vehicle specification lines that are invoiced contain the Costing status of R for Costs Received. When the priority in this parameter is set to N or higher then the user priority, the Costed work order lines form is displayed. The lines displayed in the list Lines affected are Not invoiced and set on Hold in Point of Sale, whether you click Cancel or Invoice. When the Invoice button is available, the WIP contains also lines that the user may invoice.


Accounting:

Validate account in posting table: Select to validate an account in the posting table.

Priority to bypass credit limit check in VSB: Select the minimum priority to bypass the credit limit check in VSB.

Priority to change Credit Terms in VSB: Select the minimum priority required to change the Credit Terms in VSB. Select 0 to 9, or N (Never).

Note: Users containing the specified or a higher priority as in this parameter, are also allowed to select different Credit terms than the Credit terms saved on the selected Sales Ledger account when printing an invoice in the Vehicle Stock Book module. Other credit terms can be selected on the Sales Brief Tab in the fields Credit Terms of the Vehicle Administration.


Used Vehicle Option Creation:

Pull options: Select to add standard options (as they are for new vehicles) as text lines in the vehicle specification list when creating a used vehicle in VSB.

General II Tab

Communication:

E-mail Sales: Enter to which email address the messages of the communication program is sent.


Valid VSB account status for update:

Valid account status: Enter the status code until the existing stock record may be updated, this applies to an existing vehicle selected in Accept customer orders.

Note: This field is overruled by the Account status parameter of the Vehicle order import parameters.


Demo, Hire, Courtesy car transfer:

Origin vehicle franchise, model & Variant: Select to take franchise data from a new vehicle when transferring a demo, hire or courtesy car.


Receiving certificate:

Receiving certificate format id: Enter the MS format id that is used when printing the receiving certificate in the Receipt Certificate form.

Note: It is possible to print the receiving certificate for a used vehicle in Vehicle Stockbooks or for a used vehicle quote in Showroom.


Additional key paths:

Leasing contract number: Select to use leasing contract number as additional key path for selecting vehicles.


VSB transfer lines:

Priority to transfer an FFO: Select the priority a user needs to transfer a FFO to another vehicle. Select 0 to 9, or N (Never)


Protect VSB customer data:

Prevent overwriting VSB customer data: Select to prevent that customer name and address data are overwritten in Vehicle administration. It is not possible to modify the Customer name, address and post code nor using the copy function via the arrows in the centre of the Sales Brief tab, when the user priority is less than the Priority to overtype invoice address parameter and this Prevent overwriting VSB customer data parameter is selected.

General III Tab

Additional details:

Enable Additional details for: Select the franchises for which the Addition details tab in Vehicle Administration form will be available. If no franchises are selected the tab will be available for all franchises.


Date checking:

Check NL period: Select to activate period validation at point of invoicing. For new vehicles the adoption date and invoice date will be validated against the nominal period and for used vehicles the purchase invoice date and the sales invoice date. If the dates entered are beyond the current accounting period a warning message will be displayed but operation can continue. If the dates entered is too far in the future (normally 2 years) an error message will be displayed and operation cannot continue.


Search options:

In Vehicle Administration, when searching for a vehicle, the default search option can now be set to the preferred option for used and new vehicles. Searched results can now also be sorted in reversed order. A green arrow in the top left corner of the results grid will indicate the sorting direction (ascending / descending).

Search options active: Select to activate then enhanced search functionality in Vehicle Administration.

Default search option new vehicle: Select the start search key for new vehicles. Select "System default" to keep the default search by stock number.

Default search option used vehicle: Select the start search key for used vehicles. Select "System default" to keep the default search by stock number.

General IV Tab

Field:

Extended vehicle information: Select to extend the permissions for salesman or sales consultants and logistic employees. The salesman or sales consultant should only refer to vehicle and specifications and not to the vehicle cost and profit. The logistic employees should refer to vehicle, vehicle specifications, purchase information and vehicle factory/production status and not to the vehicle cost, selling price and profit. The setup below is required when using this function:

The permissions for salesman or sales consultants and logistic employees are also validated when accessing Vehicle Administration via right-click on the vehicle gridline of the Select A Vehicle From Stock form, or via selecting a vehicle from the Results grid of the Used Vehicle Search form and click the View > Next menu bar command to display the Confirm Vehicle Selection form and click the Edit > VSB Vehicle menu bar command.

Note: In case a VSB record cannot be saved due to incorrect or mandatory fields, you should close the VSB record without saving the changes and ask a user who has sufficient priority and permissions to make the changes required.

NDL Specific I Tab

The settings defined on this tab are used for Niederlassungen specific functions.

Business type settings:

Priority to amend: Select the minimum priority to change the business type. Select 1 to 9.

Change allowed until status: Enter the account status until you may change the business type. In most cases this will be set to status A.

Mandatory after status: Enter an account status after which the business type will be mandatory before a VSB record can be saved. In most cases this will be set to status A.

Commission number settings:

Priority to amend: Select to minimum priority to change a commission number of an used vehicle. Select 0 to 9, or N (Never). When the Priority to amend is set, the following options are available:

Change allowed until status: Enter the account status until you may change the commission number. In most cases this will be set to status A.

Mandatory after status: Enter an account status after which the commission number will be mandatory before a VSB record can be saved. In most cases this will be set to status A.

Used vehicle warranty option codes:

Rate option code: Enter the franchise data option used for the rate option code.

Fee option code: Enter the franchise data option used for the fee option code.

Commission number:

Check unique commission: Select to check for duplicate commission numbers.

Note: If selected, it is not possible to enter a duplicate commission number in Vehicle Administration for new vehicles in the Comm number field on the Identity Tab, for used vehicles in the Comm number field on the Identity Tab and in the Prev comm and Next comm fields on the NDL Additional Details Tab.

Note: An additional check is done on the Prev comm and Next comm fields on the NDL Additional Details Tab. The field must be either empty or filled with an 10 character alphanumeric string.

Maximum variance for Push To POS:

Maximum value: Enter the maximum value that is allowed to exceed the estimate of a push to POS line.

Maximum in %: Enter the maximum percetage allowed to exceed the esitmate of a push to POS line.

NDL Specific I Tab

The settings defined on this tab are used for Niederlassungen specific functions.

Available screens:

Hide tab "Nominal Analysis": Select to hide the Nominal Analysis tab in Vehicle Administration.

Related Topics:

Additional Details Tab

NDL Additional Details Tab

New Vehicle Administration

Used Vehicle Administration