See also: Vehicle Stockbook
The VSB Import from external systems form gives the possibility to select an order file from VAF/VG, MBKS, VKL or GIOVE and create, show, load or update the order in VSB. All options on the form are explained below.
Tabs:
MBKS - The only (visible) difference on the form between a New stock and Used stock import, is tab MBKS.
COD - Only available for Used Stock.
AlphaController - Only available for Used Stock.
Menu Bar and Toolbar:
| Menu bar | Toolbar | Action |
|---|---|---|
| File > Delete file after import | — | In case of a VKL order file this option is called Delete file after import. This will delete the VKL offer file after a successfully imported order. This option can be selected as soon as all the orders are imported into VSB. In case of a MBKS, VAF/VG or GIOVE order file is selected is this option changed to Delete order from file after import. This option is automatically selected (not for kcc users) and will remove only the order that is imported from the import file. |
| File > Exit |
 |
Exit the form. |
| File > Last file used | — | List the last used file(s) (up to maximum of 4). |
| Help > Help |
 |
Displays this help topic in a web browser. |
Selected order file
Location: Select the location of the order file.
Order file: This is the complete filename and path of the order that will be imported. By default, the name of the filename of the last import is entered but it is possible to select a different file by using the ellipses button. An explorer form is displayed to select the import file.
Orders found
Order: Displays the order number in the import file.
Customer name: If available, displays the name of the customer that is connected to the order.
Vehicle type: Vehicle description (not filled in case of a VKL file).
Baumuster: Displays the baumuster on that order.
VSB no.: The interface will check the order number supplied in the file against the VSB records, which might have been imported before with the same order number. The VSB record number displayed here is the last created vehicle record in VSB having the same order number. The interface will only search in the current selected stock files.
Add option code in front of description: Tick if it is required to add the option code of an option, in front of the description in VSB. This option can be set by default via Add option code in description field of the MBPLUS parameters, if the MBPLUS parameters are available.
Don't import country specific options with zero-price: When importing commercial vehicles the list with options is in most cases very big. Tick this option so that only the country specific options (Daimler AG option type 8) with a price are imported.
Grid
The grid contains all currently unprocessed import records from the COD interface file.
Commission number: List the commission number(s).
Franchise: List the franchise(s).
Vehicle type: List the vehicle type(s).
Baumuster: List the Baumuster(s).
VSB no: List the VSB number(s).
Errors: List information about the warnings or errors found. Left-click on the icon to display more details information about the warning or error. As long as such error messages exist it will not be possible to import this vehicle.
Details:
Displays the details of the vehicle selected in the grid above. It is possible to edit the value(s) for franchise, model or variant.
Commission number: Displays the commission number of the selected vehicle. As long as there exist error messages concerning the commission number it is also possible to modify the commission number.
VIN: Displays the VIN of the selected vehicle. This field is not editable.
Business type: Displays the business type. The application tries to compute the business type. If this is not possible this field will also be editable. Select the ellipsis of field business type will open the standard search dialog for business types.
Purchase flag: Displays the purchase flag. This field is not editable.
Description: Displays the description of the selected vehicle. This field is not editable.
Purchase price: Displays the purchase price of the selected vehicle. This field is not editable.
Cost compensation: Displays the cost compensation. This field is not editable.
Franchise: Displays the franchise of the selected vehicle.
Model: Displays the model code of the selected vehicle.
Variant: Displays the variant of the selected vehicle. Select the check-box to only display current available variants.
Field
Commission number: Enter commission number to search for a specific row in the grid.
Grid
The grid contains all records in the Alpha import buffer. Left-click on a heading to sort the grid by the related values.
Commission number: List the commission number(s).
VIN: List the VIN number(s).
Vehicle type: List the vehicle type(s).
Customer: List the customer name(s).
VSB no: List the VSB number(s).
Errors: List information about the warnings or errors found. Left-click on the icon to display more details information about the warning or error.
COD: List the COD legend.
Green: Vehicle is in the COD buffer awaiting import.
Yellow: Vehicle has already been processed in the COD buffer.
Red: No COD record (processed or unprocessed) found in the COD buffer.
Doc.: If a PDF of type "fahrzeuguebergabe" was received from AlphaController, a PDF symbol will be displayed. Left-click on the pdf icon to open the document.
Grid Shortcut Menu:
Delete Alpha record: Deletes the related record from the Alpha import buffer.
Details:
Displays the details of the vehicle selected in the grid above. It is possible to edit the value(s) for franchise, model, sub-model or variant.
Commission number: Displays the commission number of the selected vehicle.
VIN: Displays the VIN of the selected vehicle. This field is not editable.
Description: Displays the description of the selected vehicle. This field is not editable.
Purchase price: Displays the purchase price of the selected vehicle. This field is not editable.
Franchise: Displays the franchise of the selected vehicle.
Model: Displays the model code of the selected vehicle.
Sub-Model: Displays the sub-model of the selected vehicle.
Variant: Displays the variant of the selected vehicle. Select the check-box to only display current available variants.
Possible Actions
Show Order details form: Clicking the Process button combined with the Show action will display the details of the selected order without creating a VSB record.
Load VSB record: The Load option is enabled when a VSB record is found with the same order number as supplied in the import file for the order. Clicking the Process button combined with the Load action will load the existing VSB record without doing an update.
Update a VSB record: The Update option is enabled when a VSB record is found with the same order number as supplied in the import file for the order and if the user logged in has an equal or higher priority as it is defined the Priority to automatically load in amend mode field of the VS System Parameters. Clicking the Process button combined with the Update action will update the existing VSB record. Before the actual update, a compare form is displayed in which the differences between both orders.
Create a new VSB record: Clicking the Process button combined with the Create action will create a new VSB record, based on the vehicle details from the selected order in the import file.
Legend
The order lines in the list may have different colours. These different colours explain the status of the order in VSB. The meaning of these different colours is explained in the Legend.
Normal: Normal lines can be imported in VSB without problems with existing records.
Order already exists: A red order line indicates that the order has already been imported before. This means that a VSB record is available with the same order number.
Update not possible: The existing VSB record of grey order lines cannot be updated.
