From the VSB module (Vehicle Stockbook), it is possible to invoice a vehicle. The interface to Autoline makes it possible to load a quotation or orders, made in MBKS, VAF/VG, VKL and GIOVE programs, in the VSB module of Autoline.
What do you want to do?
Import details when vehicle is loaded in the edit modus in the Vehicle Stockbook form
When an order is created in MBKS, VAF/VG, VKL and GIOVE, you must save it. Use in MBKS the option Export file.
To access the Vehicle Stockbooks
Select from the Main menu the Vehicle stockbooks option, combined with the concerning company.
The VEHICLE STOCKBOOKS menu is displayed.
Select from the VEHICLE STOCKBOOKS menu, the Vehicle administration option.
The Vehicle Administration form is displayed.
Before you can import the file, you must select what type of vehicle is created, a New or Used vehicle stock record by clicking N000000.
The import of a vehicle will start by clicking New.
The Vehicle Stockbooks form is displayed, containing all the franchises that are set up in the Mercedes-Benz parameters - Franchise data. The franchises displayed are depending on the selected vehicle stock.
Select the franchise for which you want to import the file and click the Import button.
The program will automatically recognize the file type and display all the available order/offers in the file.
The VSB Import from external systems form is displayed.
Tip: Clicking the Create button will create a new vehicle as normally.
Before any order can be imported, the order file in which the orders are saved must be selected.
To select the order file
At the top of the VSB import for external system form, it is possible to search the Order file with the order that must be imported.
Enter the directory where the order file from the external system is saved.
The program captures the location of the last imported file.
Type or select the name of the order file.
The programs checks the order file type and displays the orders present in the order file in the list.
Before an order is created as VSB record in Autoline, it is possible to view the order details first.
To display the order details
Select the order of the list that you want to view.
Tick the Show action.
Click the Process button.
The Order details form is displayed without creating a VSB record.
If the baumuster details in the import file cannot be found in the Franchise data of Autoline, the Confirm vehicle form is displayed.
Therefore, a variant record, which could match is selected and displayed.
If this is the correct vehicle (variant), the user can continue by clicking the Use this variant button.
By clicking the Select different variant button it is possible to select another model from the Autoline franchise data, the Select vehicle form is displayed with all the most likely models.
Note: This form is not displayed in case of the import of a VKL order. In that case the record selected, is the record from which the manufacturers code on the variant record is the same as the information supplied within the import file in the baumuster and sub-baumuster field.
If several possibilities are available concerning the given baumuster, the Select vehicle form is displayed with all the most likely models.
Select the required Model.
Select the required Variant of the list displayed.
Click Select to continue.
When you click Cancel the process is aborted.
Note: Any possible import errors or warnings are displayed.
To create a new order in VSB
Select the order of the list that you want to create / import.
Tick the Create action.
Click the Process button.
If the baumuster details in the import file cannot be found in the Franchise data of Autoline, the Confirm vehicle form is displayed.
Therefore, a variant record, which could match is selected and displayed.
If this is the correct vehicle (variant), the user can continue by clicking the Use this variant button.
By clicking the Select different variant button it is possible to select another model from the Autoline franchise data, the Select vehicle form is displayed with all the most likely models.
Note: This form is not displayed in case of the import of a VKL order. In that case the record selected, is the record from which the manufacturers code on the variant record is the same as the information supplied within the import file in the baumuster and sub-baumuster field.
If several possibilities are available concerning the given baumuster, the Select vehicle form is displayed with all the most likely models.
Select the required Model.
Select the required Variant of the list displayed.
Click Select to continue.
When you click Cancel the process is aborted.
After the correct vehicle is selected, the import continues.
The Vehicle update / create information form is displayed in case errors are found.
In some cases it is possible that VAF/VG is not supplying a price for an option, thus the Vehicle update / create information form is displayed as well.
By clicking Copy of the Vehicle update / create information form it is possible to copy this information to the clipboard.
The GIOVE import file does not contain any prices. An option will then also be added to the error list if the option and/or price record cannot be found.
In case no errors are found, a message is displayed.
Click OK to return to VSB where all the possible fields are filled and all the options are added to the vehicle.
If a VSB record is already available in VSB for an order in the import file, it is possible to load the order. In this case, the row displayed in the list is in red.
To load an existing order in VSB
Select the order of the list that you want to load.
Tick the Load action.
Click the Process button.
The existing matching VSB record is loaded.
The Update option is only available in case an order is selected from which a VSB record already exists in VSB and if the user logged in has an equal or higher priority as it is defined the Priority to automatically load in amend mode field of the VS System Parameters. In that case, it is possible to update the existing VSB record with the information from the order file.
An update is only possible under the following circumstances:
The Order reference in the order file should be the same as the order reference on the VSB record.
The vehicle on the offer should be the same as on the VSB order.
The Account status should be M,O,C,A,I or F. Only for account status M, C and O are option prices changed or options deleted.
The VSB order or any specification line may not be already invoiced.
If one of the above conditions is not true it will not be possible to update the VSB order record. The update function will then be disabled and the row will be displayed in grey.
To update an existing order in VSB
Select the order of the list that you want to update.
Tick the Update action.
Click the Process button.
In case no errors are found, the Order compare form is displayed with the current situation and the situation after updating the selected order with the order file information.
The existing matching VSB record is loaded.
The left side of the form displays the information from the already existing VSB record. The right side of the form displays the new vehicle configuration, as it will be after updating the record.
Differences are displayed in red and new options are displayed in the bottom of the list. A line with the information sign in the last column has some additional update information. By selecting the line is the information displayed in the information box at the bottom of the form.
The Do not update button cancels the update and returns to the previous screen. By selecting the Accept button the update process is started.
The customer information can only be updated if there is no link to the marketing vehicle record and the standard VSB checks for changing the CRM customer are valid.
Only the Dealer Accessories will remain in the new specification, all the other lines will be removed when updating the order. This compare form is also displayed if the VSB record is created. In addition, the last time the VSB record is changed/saved by a user within vehicle stockbooks.
It is possible to invoice the vehicle to the customer after completing the information required in VSB.
