A cancellation run can be done for all accruals if the selection field is left blank. Alternatively you may wish to be specific in the accrual type that you choose to cancel- if this is the case the selection field should not be left blank.
The option is a 'mirror image' of the Post accruals run, that is, it simply posts the reverse of all the original postings made. Also, the same logic (and menus) apply regarding the two types of output - Daybooks and Audit trail.
Warning: Accruals that have been amended since the last posting run are not included in the cancellation run.
The form presented to you offers a prompt for an accrual type and the buttons Exit, Process, and Help
Clicking the Exit button returns you to the main accruals menu.
If this prompt is left blank, then the cancellation run applies to all accrual types. Click the Process button to begin the run and proceed as per the next section. The Print Daybook button is greyed-out until the processing tasks have completed.
If you wish to cancel a specific type of accrual enter the relevant detail, for example P for Prepayment. By clicking the Process button you can then proceed as per the next section.
Accruals that are included in the cancellation run are updated as follows (see The Structure of Accruals for a full description of the fields mentioned):
'Periods taken' is decreased by 1.
'Date last posted' and associated 'Period' are set to equal the existing values in 'Previous posting' and associated 'Period'.
'Previous posting' and associated 'Period' are cleared down and set to a 'blank'.
