See also: Frequently Asked Questions for this module.
After you have logged into Autoline, you are presented with a split screen showing a list of modules and companies available. To reach the Accruals main menu, ensure that Accruals is selected as the module, and that the correct company is selected. This can be achieved by either using the up- and down arrow keys, and the tab button, or by using a mouse. When you are happy with your module and company selection, click OK with your mouse. This section provides a brief description of each topic on the Accruals main menu.
The topics available to you are:
Allows you to create, amend, display, and delete, accrual records. The Add, or Modify, Accruals help file discusses this function in detail, and The Structure of Accruals gives a detailed description of each field in an accrual record.
On occasion, you will need to suspend certain accruals, or reinstate previously suspended accruals. The Free, or Suspend, Accruals menu option provides a flexible approach to this requirement by allowing a change of status to be applied. This can be done either automatically or selectively to a nominated range of accruals.
This option posts accruals in the current period except those that:
Are suspended
Have already been posted in the current period
Have passed the maximum number of posting periods assigned on the accrual record
Postings are sent to the accounts posting buffer (all accounts modules post via this buffer). This is a temporary holding area in the system. Transactions can be checked and viewed using the View posting buffer option.
When day-books are printed:
The posting buffer is updated to show that the transactions have been processed.
The Nominal Ledger is updated with the accrual postings.
PUSH BUTTONS:
Help
Exit
Print Daybooks
Process: Click Process to process the postings.
This option automatically posts the reverse of the original run. The cancellation can be done for all accruals if the relevant field is left blank, or for a nominated accrual type.
Note: The cancellation run only applies to the last posting run. In addition, any accrual amended since the last posting run is NOT cancelled.
This option looks in the accounts transaction buffer and displays the accruals postings and their status.
Note: In most systems, transactions which have been successfully posted on to the Nominal Ledger are deleted from the buffer on a regular (often daily) basis.
The Print daybook option is used to process transactions in the accounts buffer; update the Nominal Ledger, and produce a hard copy audit trail. This particular option (daybooks may also be printed from other options - click on this link) prints daybooks only for accruals posted from the terminal on which the Print daybooks run is selected.
Daybooks can also be run from the following options:
Print all Accrual Journal daybooks, in the System maintenance menu.
On exiting from the posting run. See the topics Post Accruals and System Maintenance, as this option is dependent on a switch setting.
Within the Nominal Ledger. See the Nominal Ledger module for details.
Selecting this option provides a sub-menu offering the Report Generator, general reports, and Ad-hoc Enquiries. Summary and detail notes on this sub-menu are included later in the on-line help.
This sub-menu is for background system management (containing such options as Create Files and System parameters), maintenance of accrual types; it also contains the Print all AJ daybooks option. Summary and detail notes on this sub-menu are included later in the on-line help.
To change the company:
Click Exit to exit to the Master menu, and click on the appropriate line to select the relevant company.
To change the printer:
Click Change (found at the bottom of the menu window). Select the appropriate printer and click OK.
The Exit button returns you to the previous menu.
