This option scans the accruals file, and posts to the Nominal Ledger accounts buffer, all accruals that:
Have not already been posted in the current accounting period.
Have a blank status code (in other words are not suspended).
Have not already reached their maximum number of postings (see The Structure of Accruals).
The Post accruals run can produce two types of output, Daybook and Audit Trail.
Daybook: This can be printed immediately on completion of the posting run, as required using the Print daybook option on the main accruals menu, printing Nominal Ledger daybooks (see Nominal Ledger manual), or automatically by your system 'End-of-day' run.
Audit trail: This, in fact, is a simple check list of accruals included in a posting run, especially useful for 'local' filing if daybooks are printed and filed in another department.
Tip: You may wish to view System Parameters regarding the control of when and if the Daybook and Audit Trail outputs are printed.
Accruals that are flagged 'Auto reverse' have equal and opposite postings dated in the following period automatically generated. A system parameter controls whether the 'reversals' are dated at the start or end of their relevant period.
On selecting the option displays a Post accruals form containing a message giving the posting date to be used on the run should you proceed. This date is the last day of your current Nominal Ledger period, and cannot be edited.
Three buttons are on the form. These are Process, Print Daybook and Exit Clicking the Exit button returns you to the main accruals menu, whilst clicking the Process button proceeds with the posting run. If the posting run is successful you may Print the daybook. To do this you should click the Print daybook button, which becomes enabled when the tasks associated with clicking the Process button have been completed.
Help: Displays help in your default company browser.
Having clicked the Processbutton, the run proceeds as follows:
If the system parameters define that the 'Audit' print is prompted for, then two posting buttons appear. These are Process with audit and Process without audit. Click the button of your choice and the posting run will proceed.
If the system parameters define that the 'Audit' print is either always produced, or never produced, the posting run proceeds immediately without further prompts or menus.
When the postings (to the accounts buffer) are complete, the run terminates as follows:
If the system parameters define that the Daybook is prompted for the following two buttons are presented: Print daybook and Done. click on the Done button to exit to the menu.
Select an option.
If the system parameters define that the Daybook must immediately follow a posting run, the daybook is printed, followed by the above Continue and Reprint daybook menu.
If the system parameters define that the Daybook is not automatically produced after the posting run, the main accruals menu is redisplayed with no further prompts.
Accruals that are included in the posting run are updated as follows (see The Structure of Accruals for a full description of the fields mentioned):
'Periods taken' is increased by 1.
'YTD' is increased by 1, unless the current period is the first in a new financial year, in which case it is set to 1.
'Previous posting' and associated 'Period' are set to equal the existing (pre-update) values in 'Date last posted' and associated 'Period'.
'Date last posted' and associated 'Period' are updated with the appropriate values of the run being processed (that is, the current period).
The 'Amended' check box is unset for No.
