This option removes all old estimates from the system that have exceeded their specified number of days of retention. The time scale to retain estimates on the system can be specified by the user as different retention periods can be set for different types of estimates.
Note: The retention periods are set within the system parameters normally under the guidance of a a consultant and can require large amounts of server disc space.
To consolidate estimate files:
Note: This option is not normally run during the day but as part of the Timed Operations procedure.
From the Rev. 8 Master menu, select the Bodyshop estimating interface option and the Company required.
The BODYSHOP ESTIMATING main menu is displayed.
Select the System maintenance option.
The BE SYSTEM MAINTENANCE menu is displayed.
Select the Consolidate estimate files option.
The Consolidate BE Estimate Files form is displayed.
The Consolidate Estimate Files form is displayed when taking the BE SYSTEM MAINTENANCE menu from the BODYSHOP ESTIMATING main menu and selecting the Consolidate Estimate Files option.
Tidy files: A tick indicates the removal of all parts and labour lines, notes and header details in Bodyshop Estimating where no header record can be found.
Consolidate: Deletes all estimates that have exceeded their retention period.
The progress bar displays the time required to process the request.
