This form is displayed when the Process Credit command button is selected from the Supplier Invoice Tab.
Tip: This option is accessible until the Finalise Invoice command button is selected.
To process a supplier credit:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon.
The Rental Agreement form is displayed.
Select the Supplier Invoice Tab.
Select the Process Credit command button.
Select the Process Credit command button.
Select the required credit type from the Supplier Credit form.
The Supplier Credit Details form is displayed.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Supplier Credit Details dialogue box contains a series of fields and a grid enabling VAT reconciliation for logging a supplier credit against the agreement.
Credit Number: If a previous supplier credit has been logged against the agreement then this field displays the Reference (credit) number from the logged credit. This field is for reference purposes to assist in establishing the credit processing sequence. This field cannot be edited.
Supplier Reference: Used to enter the credit note number from the supplier's printed sales credit.
Tax Point: Allows entry of the credit tax date (taken from the supplier's sales credit).
The
button may be used to invoke a monthly diary form in order to assist in establishing the required date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.
Gross Value: Allows entry of the total gross value (i.e. inclusive of VAT) of the supplier's credit.
VAT: Allows entry of the total VAT value of the supplier's credit.
The VAT Analysis area is a grid that is used for entry of the supplier credit item lines split totalled by VAT rate.
Within the box a line is displayed for each VAT rate that is held on the system. If more than twelve VAT rates are held then a scroll bar is presented for locating additional VAT rates not displayed on the current page.
For each VAT rate, the following columns are displayed:
Code: The VAT code e.g. Sfor Standard Rate (This column cannot be edited).
Description: The associated description held against the VAT Code e.g. Standard Rate (This column cannot be edited).
Rate: The VAT rate applicable to the code/description e.g. 17.5% (This column cannot be edited).
Net: This field is used for entry of the total net value for all supplier credit item lines on the current credit which fall into the selected VAT rate e.g. the total net value of all items on the credit which are levied at a VAT rate of 17.5%. The system automatically keeps a running total of this column at the foot of the form.
VAT: This field is used for entry of the total VAT value for all supplier item lines on the current credit which fall into the selected VAT rate e.g. the total VAT value of all items on the credit which are levied at a VAT rate of 17.5%. %. The system automatically keeps a running total of this column at the foot of the form.
COMMAND BUTTONS:
OK: Confirms the supplier credit entries and goes on to display the Supplier Credit List Box form which enables an existing invoice to be selected for crediting. If the values entered within this form match the values for the selected invoice in the Supplier Credit List Box form then the Credit Supplier Invoice form is displayed and the Post command button is enabled allowing the credit to be processed.
Tip: If the values entered within this form do not match the values for the selected invoice in the Supplier Credit List Box form (or fall within the established variance level) then the Credit Supplier Invoice form is displayed and the Post command button is not enabled thus preventing the credit from being processed.
Note: The OK command button does not become enabled for use until the Totals Net and VAT columns in the VAT analysis grid (displayed at the bottom of the form) exactly match the values in the Gross Value and VAT fields in the Supplier Credit Details area above. No other validation is performed at this stage; however, further validation is performed in subsequent forms.
Cancel: Returns to the Supplier Invoice Tab without processing the supplier credit.
Help:Displays online context-sensitive help using the default browser.
