Miscellaneous Invoice

Overview

Selection of the Miscellaneous Invoice form enables the creation of a miscellaneous invoice which is linked to the currently selected agreement.

To access the miscellaneous invoice form:

From the Master Menu, select the Fleet Kompact option and Company required.

The Kestrel Kompact Menu is displayed.
Select the Contract Management option.

The Contract Management form is displayed.
Select the icon.

The Contract Search form is displayed.
Enter the appropriate information to locate the required agreement.
Select the icon.
Select the shortcut from the menu on the left of the form.
Select the icon.

This form is constituted of three elements, which are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of useful buttons.

Miscellaneous Invoice Dialogue Box

There are three fields contained within the form header that are as follows:

Agreement Number: The unique sequential agreement number automatically created by the Kompact system from the Next Agreement Number field within System Controls. This field cannot be edited.

The miscellaneous invoice is linked to the agreement via this number.

Registration: The registration number of the vehicle associated with the selected agreement.

Customer Name: The full marketing company name associated with the selected company record attached to the current agreement.

The Miscellaneous Invoice form contains the following fields which may be edited:

Inv Account: Consists of two fields. The first field contains the Sales Ledger invoice account code to which invoices/credits are to be posted for this customer. Selection of the button immediately to the right of this field displays the Customer Accounts List Box. All or part of the required account name should be entered in the search field and the Short name command button used to carry out the search. The appropriate account should be selected from the list that is returned from the search and the OK command button used to confirm this account code for posting the miscellaneous invoice.

The second field contains the displays the full Sales Ledger account name.

NL Code: The nominal ledger code to which the sale revenue is posted. Slot 90 Misc invoice credit account is typically set to 6560.

By clicking-on the button to the right of this field the default nominal ledger expense code may be edited.

Invoice Dated: The date to be printed on the invoice. This field defaults to today's date.

By clicking-on the button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.

Value: The net value of the invoice to be generated.

Vat Code: The VAT code applicable to the miscellaneous invoice e.g. Standard.

The button immediately to the right of this field ma be used to select an alternative VAT code if required.

VAT Value: Displays the calculated V.A.T. value for the miscellaneous invoice.

Text: The descriptive text explaining what the miscellaneous invoice is for. There are five lines of up to fifty characters available.

Command Buttons:

The full list of command buttons is as follows:

Post: Posts the invoice to the accounts system.

Cancel: Exits the form and returns to the agreement tabs without taking any action.

Help: Displays online context-sensitive help using the default browser.