Asset Transfers Form

The Asset Transfers form is displayed when the Asset transfers option is selected from the REPORTS AND ENQUIRIES menu.

Two cut-off date fields are available. These are a Lower transfer date and an Upper transfer date. Complete these date fields if you wish to have an upper or lower time frame for your report. Leaving these two cut-off date fields blank indicates to the system that all Transfers are to be included, irrespective of their date. Use the button to search for the correct dates.

After clicking the OK button the Asset Transfers Report is produced. On the printout, asset details are given in tabular format and are grouped according to Asset Class headings. Each transferred asset appears twice:

Firstly, a transferred asset is shown with its original Item Number under the heading of the source Asset Class. Also shown are the Transfer Date, the new Class and the new Item Number.
Secondly, a transferred asset is shown with its new Item Number under its destination Asset Class heading. Also given are the Transfer Date, and the original Asset Class and Item Number.

For each transferred asset, information is printed under some or all of the following headings:

Item: This is the unique, identifying four-digit Item Number of the transferred asset within its Asset Class.

Description: The full, descriptive title of the asset, which may be up to thirty alphanumeric characters in length.

Model no: The Model Number, if any, of the asset.

Serial Number: The Serial Number, if any, of the asset.

FROM...

Date: The Transfer Date on which the asset was moved between Asset Classes.

Class: The original Asset Class, prior to the transfer.

Item: The original Item Number of the asset, prior to its transfer.

TO...

Date: The Transfer Date on which the asset was moved between Asset Classes.

Class: The new Asset Class to which the asset has been moved in the transfer.

Item: The new Item Number, assigned to the asset on its transfer.

BUTTONS

OK: Prints the Asset transfers report.

Cancel: Returns to the System maintenance menu without running the Asset transfers report.

Help: Allows you to access the on-line help facility.

Schedule: This enables users to set the report to be printed as part of the Timed Operations schedule- daily, weekly, at a certain time etc. When clicking this button, the user will be prompted to select which report they require and what time they want to run it, which spooler it will be directed to. Please refer to System Utilities on-line help for further detail on this facility.

Add to Batch: Adds the report to a batch, which would enable a user to run several Asset Register reports at once [e.g during a lunch break] to increase efficiency.

Tip: You may halt the printing of the Asset Transfers Report at any stage, by clicking on the Cancel button.