The archive payroll history records are created at the payroll year end if the Payroll type parameter on the End of Year TAB called Archive at year end is ticked. This option is used to display the payroll history record for a particular tax year, period and NI source.
Standard functionality exists that allows you to display records.
To access Display payroll history
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS OPTIONS menu is displayed.
Select the Archive options option.
The ARCHIVE menu is displayed.
Select the Display payroll history option.
The Archive history form is displayed.
The Archive history form is displayed when you select the Display payroll history option from the ARCHIVE menu.
What do you want to do?
Display an archive payroll history record
Employee number: The six digit employee number.
Tip : Click the Ellipsis button
to search for an employee number from the P11 archive history file.
Company number: The two character company identifier. This is normally the current payroll company identifier. The first available payroll company used for the employee will be pre-filled for you. The payroll company identifier may be different to the current payroll company identifier if the payroll Miscellaneous options, Utility options menu option called Change employee company/type has been used.
Tip : Click on the Drop down
to select.
Tax year: The four digit starting tax year, for example, 2006 is the starting tax year for the PAYE 2006/2007 tax year. The first available tax year will be pre-filled for you.
Tip : Click on the Drop down
Period: The tax period number. This will be pre-filled in for you as the first available period.
Tip : Click on the Drop down
NI source: This will in the vast majority of cases be 0. It may however be either 1 or 2 if a NI history record has itself been amended for an employee who is a director for NI purposes and who has changed NI code during the tax year. The first available NI source will be pre-filled in for you.
Tip : Click on the Drop down
Payroll type: The one character payroll type identifier such as M = Monthly or W = Weekly. This is normally the current payroll type. The first available payroll type used for the employee for the chosen payroll period and NI source will be pre-filled for you. The payroll type may be different to the current payroll type if the payroll Miscellaneous options, Utility options menu option called Change employee company/type has been used.
Tip : Click on the Drop down
The archive history record is structured identical to the current tax year P11 history record. For a further explanation of the fields see the Payroll record Totals TAB and the Payroll record Tax credit information TAB.
Court order payments: This is the total amount of court order payments made within the payroll period.
What do you want to do?
Amend an archive payroll history record
Archive payroll history records may only be amended by a priority 8 payroll user using the Miscellaneous options menu, Archive options menu option called Archive payroll history if the Payroll type parameter on the General - 1 TAB called Setup mode is ticked.
What do you want to do?
