This tab is on the SL system parameters form. The following parameters control the way in which the Generate & print documents option is operated.
Dual Function Priority: Access priority level at which a user's access priority has to be to be able to amend the Due date and the priority to override the credit limit: 0 to 9 or N. The numbers are access priority levels of the user. If a user's access priority is equal to or greater than the priority set, the user can run this feature. N (for No) prevents all users regardless of priority from running this feature.
Amend NL posting date priority: Access priority level at which a user's access priority has to be to be able to amend the document Posting date. 0 to 9 or N. The numbers are access priority levels of the user. If a user's access priority is equal to or greater than the priority set, the user can run this feature. N (for No) prevents users regardless of priority from running this feature.
Amend narrative priority: Access priority level at which a user's access priority has to be to be able to amend a Transaction Narrative: 0 to 9 or N. The numbers are access priority levels of the user. If a user's access priority is equal to or greater than the priority set, the user can run this feature. N (for No) prevents users regardless of priority from running this feature.
Default currency conversion method: Controls the default method used for currency conversion. One of:
- R: To use the Exchange Rate table
- X: To use an Exchange Rate supplied by the operator during data input
Allow VAT on currency documents: If this check box is selected, the user can enter VAT on currency documents in the Generate & Print documents option.
Cost centre analysis on documents: If this check box is selected, the user can enter any cost centre for analysis of the document. If it is cleared, only the use of the Default cost centre (described next) is allowed.
Default cost centre: Default cost centre code to be used in the Batch input of documents option
Stationery format for invoices: Identity code of the Stationery format layout to be used when producing documents. Stationery formats are set to your requirements upon installation of Autoline.
Quantity input image: Image mask for the goods quantities entered on documents, for example:
- -######.####
- -######.##
- -########
Only the characters MINUS SIGN (-), #, and PERIOD (.) may be used. A MINUS SIGN (-) indicates that a negative amount can be entered, # indicates any numeric value, and a PERIOD (.) indicates a decimal point.
Note: The possible number, position and value of characters entered are all controlled by the image mask.
Position to print line detail: Instructs Autoline to print the value of items to be printed on the invoice in one of two positions. The values which denote the positions are:
- F: First line of descriptive detail
- L: Last line of descriptive detail
Invoice and credit note numbers: Specifies the means by which document numbers are assigned to Invoices and Credit Notes. One of:
- M: Numbers entered manually
- S: Two separate system-generated series' of numbers for invoice and credit note documents
- C: One combined system-generated series of numbers for invoice and credit note documents
Batch Feed Directory: Folder that data is transferred from when using Miscellaneous Invoicing. Bear in mind that this data will initially have been transferred from a third party system or interface into the directory specified in this parameter (that is, this directory path is one that resides on Autoline), then it is transferred from the Autoline directory into the Miscellaneous Invoices.
Default document type: Default document type used in the Generate & Print documents option. One of:
- I: Invoice
- C: Credit Note
Default document date: Indicates which default document date is used in the Generate & Print documents option. One of:
- T: Today's Date
- E: Sales Ledger Current Period End Date
- B: Blank Date
Reset dates on each document: If this check box is selected, it resets the document dates as per the above parameter on each new document. If it is cleared, Autoline uses default dates as per the last document created.
Allow future postings: Controls the user's ability to make future dated postings. It sets the access priority level at which a user's access priority has to be to be able to make future dated postings: 0 to 9 or N. The numbers are access priority levels of the user. If a user's access priority is equal to or greater than the priority set, the user can run this feature. N means never, which prevents all users regardless of priority from running this feature. This parameter is used in conjunction with others in the Global Date Validation that Autoline employs.
