A serial number is a unique number assigned to a single part by the manufacturer at the time of production. A batch number is a unique number assigned to multiple items produced at the same time, e.g. paint. You are prompted to enter a batch or serial number when you receive a part into stock or sell a part. The Batch and Serial file is populated with the data entered in Purchase Control or Point-of-Sale. Standard functionality exists that allows you to create and maintain records. However, you would normally only use this facility to display data.
To access batch and serial data:
The STOCK MANAGEMENT menu is displayed.
Select the Miscellaneous options option and click OK.
The SM MISCELLANEOUS OPTIONS menu is displayed.
Select the Batch and Serial data option.
The Batch and Serial data form is displayed.
The Batch and Serial data form is displayed when you select the Batch and Serial data option from the SM MISCELLANEOUS OPTIONS menu. From this form, you can view batch and serial numbers assigned to parts, together with purchase and sales information.
Part number: The number of the part against which the batch or serial number is recorded.
Batch/Serial number: The batch or serial number assigned to the part.
Stock location: The stock location of the part entered on the Quantities tab of the stock record.
Date raised: The date that the part was created on the Autoline system.
Cost price: The cost price of the part at the time the purchase transaction took place.
Quantity purchased: The quantity of parts purchased.
Quantity issued: The quantity of parts sold.
Wip line or p/o no: The Work-in-Progress line number on which you sold the part or the Purchase Order number on which you bought the part.
Purchase sequence no: The line number of this item within the Goods Received Note (GRN) document received from the supplier.
(B)atch or (S)erial: Is this a Batch or Serial number?
Date last purchased: The date that this part was last purchased.
Date last issued: The date that this part was last sold.
Imprest account: The Sales Ledger account code of imprest stock.
Purchase Order No: The purchase order number generated in Purchase Control.
