System controls are only available to priority 9 users because changing them after a system is live can cause problems. They should only be changed by an Autoline consultant or after consultation with Autoline Support personnel. Standard functionality exists that allows you to maintain records for the selected SM company.
To access the SM system controls:
The STOCK MANAGEMENT menu is displayed.
Select the System maintenance option and click OK.
The SM SYSTEM MAINTENANCE menu is displayed.
Select the System controls option.
The SM System Controls form is displayed.
The System Controls form is displayed when you select the System controls option from the from the SM SYSTEM MAINTENANCE MENU. From this form, you can maintain the controls for the selected SM company.
Number of locations: This is the number of stock locations available, held on the Quantities tab of each part record.Up to 9 locations are available. The Total stock quantity is derived from adding the quantities of all the locations.
Number of prices: Currently there are three price fields on the Prices tab of the stock record, known as price1, price2 and price3. Consequently, this value should be set to 3. The price fields are referenced by the Price numbers to use field on the System Parameters tab of the SO system parameters.
Number of history periods: This value is the number of periods of movement (history) held on the Demand tab of the stock card. On Revision 7 systems this value is 13 periods. However, for Revision 8 this value can be increased to 37 periods.
Number of suppliers: This value should always be 1 on Revision 8 systems. With earlier systems of 7.4 it was possible to set this value to 3 which would provide three supplier fields on the part record. This would allow a stock order to be generated for parts against any one of the three suppliers.
Look up franchise table: This field must always be ticked. If it is unticked, parts will have no formatting, and it would be possible to create parts without the Autoline franchise code convention.
Current period: The Nominal Ledger (NL) may not be in the period expected at the go-live date because it has not yet been advanced. It must be noted that this period number is not referring to the accounting period, but the period number of the year, starting with January as period 01. If this (month) control is behind today's date, the end of period routine will run a month-end until it catches up with today's date.
Note: If the EOD program is not using SM/EOP, i.e. the Stock reconciliation report (SO/Post) is being used, the Current period must be set to zero.
Current year: Enter the current calendar year, e.g. 2003
Note: If the EOD program is not using SM/EOP, i.e. the Stock reconciliation report (SO/Post) is being used, the Current year must be set to zero.
Date last EOP run: This field is updated by the system each time the Stock EOP update option is run within Timed Operations.
Next SEMS Magic Number: This field is updated by the system each time a new transaction is created using the Seasonal Equipment Manager in POS and shows the next transaction number used for this option.
