This feature, which is available on all modules of the system, allows the System Administrator to either prevent users from gaining access to the Document Archive module, or if that has already been carried out, to allow them access once again.
It can also be used to display a list of users currently logged into Document Archive, possibly prior to deciding whether or not to prevent any further access, or to clear the Document Archive control file of any users who at one time logged into the system but did not log out correctly, and have left a corresponding entry in the control file.
Note: The Prevent/allow access option is also used to verify files.
To prevent/allow access, display users or clear illegal users:
From the Autoline Master menu, select the Document archive option and the Company you require.
The DOCUMENT ARCHIVE menu is displayed.
Select the System maintenance option.
The SYSTEM MAINTENANCE menu is displayed.
Select the Prevent/allow access option.
The Prevent/allow access form is displayed.
Do one of the following:
To prevent/allow access, tick/untick the Status box.
To display users, click the Display users button.
To clear illegal users, click the Clear Illegal Users button.
The Prevent/allow access form is displayed when the Prevent/allow access option is selected from the AK SYSTEM MAINTENANCE menu.
Module: The Module identifier, e.g. AK.
Company: The Company identifier
Status: Tick this box to prevent additional users from gaining access to Document Archive.
Note: Access must be allowed again from the terminal on which the Prevent/allow access option was originally run.
When you click the Display Users button, the following details are summarised for each terminal:
Terminal: The number of the terminal currently logged in.
Location: A description of the terminal location.
User ID: The login code of the user.
Access: The access type:
I: This means that the user is In the module.
X: This means that the user has the module in EXclusive-use mode. Any other users that attempt to use Document Archive will be prevented from doing so.
BUTTONS:
Exit: Returns you to the AK SYSTEM MAINTENANCE menu.
Help: Displays help on the current application using the default browser.
Display Users: Display all users currently logged into the module.
Clear illegal Users: Clear all users that are are illegally logged into the system. This includes users that may have not logged out properly or users that have had a problem with their PC.
