The Advice Note and Order Processing utility controls the loading of stock order and advice note data into the Autoline Purchase Control module.
An advice note is an order confirmation file sent by GM. It contains delivery and invoice data, and it is identified by a GRN number.
Stock Orders are files created by GM's centralised part replenisher system, which anticipates the parts that a dealership is likely to require.
Overall process (typically daily):
Load and convert files from GM.
Files are uploaded from GM and converted.
Check for exceptions without linking advice data to Purchase Control.
Any exceptions are listed, enabling you to resolve them before updating Purchase Control.
Link unprocessed advice note files to Purchase Control.
Autoline writes the prices, discount codes and quantity advised by GM into the purchase order file.
Receive orders in Purchase Control.
Purchase Control is updated with order details, taking care of oversupply of parts, the back order split of purchase order lines with an under-supply, and the surcharge split of purchase order lines.
Check stock orders (if you are using GM's automatic ordering or parts central replenisher system).
The displayed stock order file is displayed and, if required, printed.
Accept or reject manual stock orders.
The manually entered stock order is accepted or rejected, as required.
Warning: To prevent the storage buffer from filling up, advice notes are automatically purged. The number of days that processed and unprocessed advice notes are kept is set by two fields on the General tab of the Advice Note Parameters form.
Before you begin, you must ensure that the standard Advice Note parameters and any franchise-specific parameters are set up. If your system is already set up, you can skip to the description of the Advice Note And Order Processing form.
This menu is displayed when you select the Advice note menu option from the GENERAL MOTORS OPERATIONS menu. It enables you to carry out tasks related to advice note and order processing.
Note: If this menu is not displayed when you select the Advice note menu option from the GENERAL MOTORS OPERATIONS menu, the Advice Note And Order Processing form is displayed instead.
Whether this menu is displayed depends on your login access priority and whether your advice note and order processing program was upgraded from an earlier version or was installed at the current version.
Advice note maintenance: Enables you to control the loading of stock order and advice note data into the Autoline Purchase Control module
