Each time menu pricing data is uploaded and converted on the Autoline system, you must identify which part numbers/VSTG codes your dealership uses for fluids. When the upload is run by Timed Operations, an e-mail is automatically sent to the user identified on the Miscellaneous tab of the parameters (Email address), as a reminder to carry out fluid mapping. If you manually upload and convert data, fluid mapping is automatically displayed after the data is converted. In some cases one company may be designated to perform the upload and conversion for a number of companies. In this case, secondary companies are only required to carry out fluid mapping.
Note: When a menu is selected in POS, an e-mail is automatically sent to the user identified on the Miscellaneous tab of the parameters (Email address) if there are any unmapped fluids.
This form is displayed when you select the Amend command from the context menu on the Fluid mapping tab of the Service Menu Pricing Setup form. Within this form, you must identify the part number or VSTG code that your dealership uses for the fluid.
Part no/RTS code: Part number or VSTG code used by the dealership, if known. VSTG codes are used in some cases due to the variety of part numbers that may fall into a particular category, for example OIL. If unknown, click the appropriate option button to search the stock file, price file or VSTG file.
Note: If you use a part number, you must also specify the Fluid issued in quantity. If you use a VSTG code, you must enter the Retail and Cost price.
Fluid issued in: If you enter a part number, you must also specify the Unit of Issue (UOI), for example if you sell oil in 10ths of a litre, the factor is 0.10. If you sell it in ½ litres, the factor is 0.50. Select the required factor from the drop down menu. Factor numbers entered here will not be overwritten when a new release of data is uploaded and converted on the Autoline system.
Note: It is not possible to create additional factor values. Fluids can only be issued in one of the multiples listed on the drop down menu.
Retail: If you have used a VSTG code, you must also enter the retail price.
Cost: If you have used a VSTG code, you must also enter the cost price.
Note: It is important that you enter the cost price in order for the software to calculate the profit correctly.
To retrieve the correct part number or RTS code, select one of the following option buttons:
- Stock file: Searches the stock file.
- Price file: Searches the price file.
- RTS code: Searches the standard RTS code file.
Buttons:
OK: Updates the mapping for the fluid code.
Cancel: Cancels the update.
To amend fluid mapping:
From the VOLVO UK OPERATIONS menu, select the GPSS option.
The Menu Pricing Maintenance menu is displayed.
Select the Menu Pricing setup option.
If there is more than one Point-of-Sale (SO) company, the system prompts you for the SO company.
Select the SO company.
The Service Menu Pricing Setup form is displayed.
Display the Fluid mapping tab.
Position the cursor over the fluid code that you want to map, and click the right mouse button.
From the context menu, select the Amend command.
Tip: Alternatively, double-left click a fluid code to select it.
The Fluid mapping form is displayed.
Enter the part number or VSTG code that your dealership uses for the fluid.
Tip: If any details are unknown, select one of the following radio buttons within the Search group box, and click the Ellipsis button [...]:
Do one of the following:
If you entered a part number, complete the Fluid issued in field.
If you entered a VSTG code, complete the Retail and Cost fields.
Click OK.
You are returned to the Fluid mapping tab.
Volvo GPSS/VSTG Data Conversion
