The Delete change control records option is a part of the change control log, the Change control options will only appear on the PE MISCELLANEOUS OPTIONS menu if the Use change control log system parameter is ticked on set up by an Autoline consultant and you are a priority 8+ user.
The main function of the Delete change control records option is to ensure the audit log file only contains data for the retention periods and thus the overall size of the log file does not keep growing.
To access the Delete change control records option:-
The Employee Records Password form is displayed.
Enter your employee records password.
The EMPLOYEE RECORDS menu is displayed.
Select the Miscellaneous options option.
The PE MISCELLANEOUS OPTIONS menu is displayed.
Select the Change control options option.
The CHANGE CONTROL menu is displayed.
Select the Delete change control records option.
The Delete change control records form is displayed.
The Delete change control records form is displayed when the Delete change control records option is selected from the CHANGE CONTROL menu.
Choose from one of the three available options:-
Exit: Returns you to the CHANGE CONTROL menu without any attempt to delete audit data.
Delete with report: A report detailing the audit of any deleted records is produced, record deletion is based on the retention period in days as defined within the Change log setup file.
Delete without report: Record deletion is based on the retention period in days as defined within the Change log setup file, no report is produced.
