The Employee Record module is the first and most basic of three modules in a suite of modules often referred to as Personnel, the three modules being Employee Records, Payroll and Human Resources. The ADP system allows for systems to be installed with either just the Employee Records module providing basic details about an Employee such as their name and address and key dates, optionally with the Payroll module and optionally again with the Human Resource module.
The Employee Records system is integrated to the other modules of the Autoline system, and the inter-activity between modules allows you to carry out a great number of varied tasks from within the Employee Records system.
The other modules integrated to Employee Records are as follows:
The following preparation should take place prior to live operation:
Gain a general understanding of how the Employee Records system works.
Identify the Pay As You Earn (PAYE) references used for payroll purposes.
Define system parameters.
Carry out general practice and in-house training on the test system provided.
Taking these measures at an early stage helps to ensure that the system works for you and not against you.
Creating a new employee and optional payroll or human resource record: Use the main employee record menu option called Full employee edit.
Creating a new employee or amending an employee record only: Use the main employee record menu option called Add/modify employee details.
Displaying an employee record: Use the main employee record menu option called Display employee details.
Reporting options: Use the reports & enquiries menu options.
Changing your own password: Use the miscellaneous options menu option called Change password.
Maintaining employer details: Use the miscellaneous options menu option called Add/modify employer details.
Maintaining password records: Use the system maintenance menu option called Passwords.
Maintaining the location records: Use the system maintenance menu option called Edit location codes.
Maintaining the grades: Use the system maintenance menu option called Add/modify employee grades.
Purging the employee details yearly: Use the system maintenance menu option called End of year clearance.
Amending the employee record system parameters: Use the system maintenance menu option called System parameters.
The EMPLOYEE RECORDS menu is displayed when you select the Employee Records option from the Master Menu and successfully enter your password. From this menu, you can set up and access the Employee Records system.
Add/modify employee details: The main option used to maintain employee records.
Full employee edit: An option to maintain the employee record, payroll record and Human Resources record for an employee without having to exit the Employee Records module.
Display employee details: A priority 1 option used to display but not amend employee records.
Reports & enquiries: Standard reporting tools.
Miscellaneous options: Displays the PE MISCELLANEOUS OPTIONS MENU.
System maintenance: Advanced options for system set up.
ADP utilities: ADP options.
