The employee records location codes are optionally used to provide additional protection to the employee records data, they allow for a control on which users may access the employee records data based on the location.
Depending on an employee records system parameter called Locations module the employee records location control is either:-
Blank: Not controlled.
GB: Controlled using Global locations maintained within the System Utilities, Management menu.
PE: Controlled using employee records locations.
Standard functionality exists that allows you to create and maintain records.
To access location codes
The Employee Records Password form is displayed.
Enter your employee records password.
The EMPLOYEE RECORDS menu is displayed.
Select the System maintenance option.
The PE SYSTEM MAINTENANCE menu is displayed.
Select Edit location codes option.
The Location Codes form is displayed.
The location codes form is displayed when you select the Edit location codes option from the PE SYSTEM MAINTENANCE menu. From this form you can either display general system wide locations details or set up and maintain employee records specific location details.
The Edit Location Codes option is only used to amend locations if the employee records system is set to use employee records location codes. The menu option will not be shown when the location control is not used. Entering the option when global locations are used will allow global locations to be viewed only.
Location code: Three character code.
Tip: Click the Ellipsis button
to search for a location code.
Description: 30 character description.
Location name: Geographical name of the location.
The following fields are optional for completion.
Address x: Address lines 1 to 4.
Postcode: Post code of the location.
Phone number: Phone number of the location.
Fax number: Fax number of the location.
