See also: Self Billing Invoices
The remaining fields of the header screen refer to the details of the document. They are filled by the user or may be already be filled from a default record. They are:
| Type: | The document type indicates whether the document being generated is an invoice or a credit Note. From the drop-down menu  , select the appropriate document type. A default value can be set in the system parameters. |
| Number: | This field is controlled by a system parameter. The parameter allows the field to be filled manually or to be controlled by Autoline. If the field is controlled by Autoline, it is filled with the word COMPUTED and be disabled as far as editing is concerned. (See System Parameters.) |
| Reference and Miscellaneous: | These are your own references for the transaction. They might include such information as a supplier order number or a job number. It is recommended that a consistent rule for filling these reference fields is adopted and followed. |
| Settlement: | The Settlement field indicates the settlement terms to be applied to this document. The default values are the terms code on the Purchase Ledger account header. However, you may overwrite the default with any valid terms code. Select the appropriate code from the drop-down menu . |
| Exchange Method: | This field is only enabled if the account code you have entered is being run in a currency other than your base currency. Entering R here uses the exchange rate table pre-set in the Nominal Ledger to convert the values entered. Entering X here uses the exchange rate entered on this document in the Conversion rate field. One of these methods can be set as the default for the field in the system parameters. Select the appropriate exchange rate from the drop-down menu |
| Branch Code: | This field is controlled by a system parameter held in the Nominal Ledger. If you are not using Branch Analysis, this field is disabled. Enter the branch/dept that is responsible for the creation of this document. If the field is enabled, select the appropriate branch code from the drop-down menu . |
| Document date: | The date of the document. This field takes the current system date or the end of the current period as a default which is controlled by a system parameter. (See the System parameters.) It may be overwritten if the default date is not appropriate for the document. Standard Global Date Validation is executed upon changing this date. Click the Ellipsis button ![[...]](Ellipsis.gif){kind=small} to access a calendar search facility. |
| Posting Date: | The posting date is the date under which the document will be posted to the Nominal Ledger. This field is System parameter controlled as far as default date and editing ability are concerned. (See the System parameters). It may be overwritten if the default date is not appropriate for the document provided you have the correct priority level to amend the field. Standard Global Date Validation is executed upon changing this date. Click the Ellipsis button to access a calendar search facility. |
| Due Date: | This is the date on which the document falls due for payment and is controlled by the credit terms for the account. This field is System parameter controlled as far as editing ability is concerned. (See the System Parameters). It may be overwritten if the default date is not appropriate for the document provided you have the correct priority level to amend the field. Standard Global Date Validation will be executed upon changing this date. Click the Ellipsis button to access a calendar search facility. |
Other buttons that are on the Self Billing Invoices form are as follows.
| Detail: | Click this button to create items for the document This is the only button that is enabled until the details have been completed. You are now ready to create items. |
