See also: Self Billing Invoices
When you have completed the Self Billing Invoices form, click the Detail button to display the Document Detail form. It is on this form you create the items that form the body of the document.
The item number identifies each item on the document and is allocated by the system as you create each item. A new item is created by clicking the Create button.
If the Yes button option on the Post to VSB dialog box was selected at the start of the batch of documents then, for each item created, the system asks whether that item is to be updated to a vehicle stock record or not, via the check box Post using VSB. If the check box is not checked, the NL codes are prompted for. If the check box is set, the Vehicle details fields are activated.
Select one of the radio buttons and complete the Vehicle and Option fields. Click the Ellipsis button 
which gives you search facilities to select the appropriate Vehicle and Option records.
You would use this type of transaction to post income to be received to the vehicle records. For example, Manufacturers Bonuses or Finance commissions.
When the Vehicle details have been completed, Autoline determines an Account code for you and fills the Suffix field with the Vehicle Stock record reference. The remaining editable fields must then be completed as described below.
If the No button option on the Post to VSB dialog box was selected at the start of the batch of documents then, for each item created, the following fields must be filled.
| Account: | Enter the account code to which this item is to be posted in the Nominal Ledger. Click the Ellipsis button to select the appropriate account code. |
| Suffix: | Enter a suffix for the transaction. The suffix is a user-defined text or code which is linked to the transaction in the Nominal Ledger postings. This field is compulsory if the account code entered is suffix-controlled. If it is suffix-controlled, this fact is indicated by a description alongside the field description and also by a prompt at the bottom of the form. If this description is the word FILE, click the Ellipsis button to select the appropriate suffix code. |
| Narrative: | Enter a narrative of up to 30 characters that you want to be attached to the tranaction in the Nominal Ledger. A system parameter priority level can be used to control editing of this field. If your priority level does not permit the entry of a narrative, the reference from the Self Billing Invoices form is used. |
Note: If consolidated daybooks are in use, the narrative entered against expense codes that do not have an overriding Open Item flag set do not appear in the Nominal transaction record.
| Price: | Enter the price to be charged for this item. |
| Quantity: | Enter the quantity of goods for this item. Autoline does the calculation of Quantity X Price to arrive at the Gross Goods value for this item. |
| Tax: | Enter the appropriate VAT code for this item. Select the appropriate VAT code from the drop-down menu  . |
| Text to appear on document: | Enter text to describe the item being sold. Up to twenty-five lines of text, each of up to forty characters, can be entered for each item. The cursor keys can be used to check and alter the text.
To assist with the selling of items of a repetitive nature you can pre-set text paragraphs by using the Standard paragraphs option to be found on the PL MISCELLANEOUS OPTIONS menu. These Standard Paragraphs can be selected and recalled into this area by clicking the Standard Paragraphs button. |
Tip: To select a standard paragraph, select the record in the presented form and click the OK button. Click the Cancel button to return to the Create New Items form. Click the Help button to access the on-line help on this topic.
When you have completed the required fields for the item, click the OK button to return to the Document Detail form where you can create further items if needed.
Other buttons that appear on the Create New Item form are as follows.
| Cancel: | Use this button to cancel creation of the current item and return to the Document Detail form. |
| Help: | Displays help on the current application using the default browser. |
You can amend, display or delete created items by selecting it from the list and clicking the OK button.
When you have created one item, you can copy the Suffix and Narrative fields to subsequent items by using the facility linked to the Copy fields button.
When all items have been created, click the Close button to return to the Self Billing Invoices form in order to print the document. At this point you can Clear Detail, view the VAT element or the Detail of the invoice, or Print, by clicking the relevant buttons.
