This provides a facility to allow dealers to generate self billing invoices in the Purchase Ledger for sub-dealer warranty claims, vehicle commissions, etc. In the UK, this option is conditioned by the setting up of two new parameters. This option is heavily parameterised. This means that at set-up or as business needs change, you may alter key features of your invoicing by using the system parameters. This is not a normal part of day-to-day business and should be done only by the system supervisor or senior accounts personnel. (See the topic on System Parameters.)
Stationery Format ID: Standard provided K21
Default Journal Type: This must be created in the Accrual & Journal types in the Nominal Ledger and a record added to the document numbers file for the Journal classes of PI and PC.
HM Customs & Excise approval ref: This only appears on UK systems.
HM Customs & Excise approval date : This only appears on UK systems. It is illegal in the UK to raise self billing documents without seeking Customs and Excise approval. Therefore the menu option is conditioned by the above parameters as far as the UK is concerned. The operation of this procedure is very similar to the Sales Ledger Generate & print documents option.
To access self billing invoices:
From the Autoline Master menu select the Purchase Ledger option and the Company you require.
The PURCHASE LEDGER menu is displayed.
Select the Self billing invoices option.
A dialog box is displayed with the option Do you require VSB postings?, and two buttons Yes and No.
Select Yes or No. (It is up to you whether you want to include postings to VSB (vehicles) or not.)
When either the Yes or No option is selected, a Choose journal type dialog box is presented.
Select the Journal type.
Tip: This is a standard feature in Autoline that enables you to pass income and costs from other modules into the Vehicle Stock Book records.
The Self Billing Invoice form is displayed.
The system supports the concept of journal types to identify different methods of document input and/or different types of document. You are presented with a dialog box listing all available types.
Select the appropriate journal type (it should default to SB - Self Billing Invoice) and click the OK button to determine which journal type is correct for the documents that are about to be created.
Click the Exit button to return to the PURCHASE LEDGER menu.
Click the Help button to access the on-line help for this topic.
Before you are in a position to be able to process a generated document, the following stages must be completed.
