Changes

The main function of the changes option is to allow human resource users at a glance to see what are the latest software changes applied to their system. More detailed information may be found in the help files for each subject area.

To access the Latest changes:-

From the Rev.8 Master Menu, select the Human Resources option and Company you require.
The Human Resources Password form is displayed.
Enter your human resource password.

The HUMAN RESOURCES menu is displayed.
Select the Human Resources option.

The Human Resources record is displayed.
Once a human resource record is selected or initially chosen for creation select the Help option.
Select the Changes option.

The Changes help file is displayed.

Changes help file

The Changes help file is displayed when the Changes option is selected from the Help menu.

QA reference	Date	Description
	18/07/05	Version 8-35-9090-PP-10 issued 18-07-2005.
73977	11/07/05	New fields on the Salary TAB called Contractual salary and Contractual salary effective date. This allows for salary data to be entered into the HR record and optionally pulled into the payroll record using a new utility called Import salary from HR on the Miscellaneous options, Utilities menu. The contractual salary may also optionally be left intact or rounded to reflect the rounded period pay figure. An audit report is produced indicating which employees have a need for further attention due to a retrospective salary change where the effective date falls before the current payroll period and also for mixed pay rate cases where the effective date is beyond the first date of the current payroll period.li>
74577	05/07/05	A new template report, KJT, for reporting job titles.
73898	08/07/05	A new requisition number field on the vacancy record and search by requisition number, a new search on the applicant record by date created.
74539	06/07/05	Alignment of the Notes buttons corrected.
74013, 74700	08/07/05	Allow for the 9th and last character of the NI number field on an applicant record to be blank.
74218, 74704, 74744	11/07/05	A new system parameter option defaulting to switched off that controls whether or not the first available HR, vacancy or applicant record is shown or not.
74130, 74642	07/07/05	A new Password maintenance, clone record option.
74171	05/07/05	Bespoke field conversion on upgrades of 7.40 personnel systems to now advise if a field is used on the existing database.
73927	03/07/05	Prevent a P56 error reporting the header section month names when using the Monthly by location calendar report.
73848, 73861	16/06/05	Allow for the job history file to be converted to a user defined file as well as the job history file on an upgrade to a 7.40 personnel system.
73843	15/06/05	Remove the references to the employee record transfer employee and company fields that have now been removed off the employee record as they served no known purpose.
73832	15/06/05	Show the Email field on the employee details TAB via the HR record.
73829	15/06/05	Error message when transferring leavers to the leavers history truncated.
73812, 74000, 74707, 74752	11/07/05	Amendment and creation audit fields for date, time, user and terminal added to all HR databases.
73673, 73695	13/06/05	Populate a job title look up file, set the job history effective date to the audit date, set the job code interview length to zero, advise when chain files have no records on screen when upgrading 7.40 personnel systems.
73585	09/06/05	Change password option licence key correction.
71569, 72760	25/05/05	Various reporting related scalable licence changes.
72960	24/05/05	Allow the Employment contract date on the Milestones TAB to be before the employee start date.
72786, 72845, 72935	24/05/05	New fields on the HR record:- Bonus due date, Pension fund date, Life assurance, Private medical date and Private medical member on the Benefits TAB, Retirement date and References date on the Milestones TAB, Fire Marshall and Fire Marshall date on the Current details TAB.
72680	20/05/05	Allow for HR records to be selected for deletion.
72678	20/05/05	Prevent a user being able to amend look up fields on the HR record if their profile is set up to only allow display access, this change is related to cases when a look up file had more than one record.
72463, 72469, 72799, 72800	20/05/05	Prevent a user being stuck in what appears to be an infinite loop when field control is used without correcting entering an initial date to be used in the date generation. Validation added to the field control set up to prevent this in the future at source.
72793, 72839	23/05/05	Prevent a crash when updating the grade field if no payroll module is installed.
72283	09/05/05	Speed up the use of the calendar TAB display and change the default TAB displayed when the Edit option is taken.
72095	04/05/05	Removed the Annual bonus field from the Current details TAB of the Human resources record since this field is already shown on the Salary TAB.
72100	04/05/05	Prevent Error writting record ki_status = 2 messages after deleting database records such as achievements or disciplinary and when selecting another TAB on the Human resources record.
72093	04/05/05	Removed off the achievements TAB the Equivalent categories button when the recruitment system is not being used since the equivalent categories serve no purpose on non recruitment systems.
72088	04/05/05	Calendar reporting now defaults to not including leavers within the live Human resources file.
71872, 71889	28/04/05	Field control is to only update the destination fields when the source fields have been changed and not when the user either TABs through the source field or re-keys the source field with the same content as originally held.
71736, 71811	27/04/05	Field control may now be used to update the same destination field based on 2 or more source field defined rules. In the event that the update of different source fields amends the same destination field to a different value it is the last field control record that is used to set the destination date.
70096	16/03/05	Probation end date and fuel expiry date fields to be set on 7.40 personnel conversions.
71443, 71553	21/04/05	It was not always possible to enter a user id in the exit interviewer field on the Milestones TAB due to the contents of the first user record.
71365	18/04/05	The salary history TAB now shows the payroll data using the new audit log index structure introduced as a part of the 8.300.58 payroll update.
71051, 71193	18/04/05	Field control may now be used to generate fields other than dates on user defined files and also used in more advanced ways such as entering a field will set another date field to a blank date or today's date, entering a field may set another field using a mathematical operator (+, -, / or *) or character fields may be set. The field being updated is now titled the destination field, the field being used to govern the update is now known as the source field.
70479	28/03/05	A blank security grade on a Human resource record was resulting in a blank security grade field on the associated employee record when the Human resource record was being amended.
70444	24/03/05	Monthly bonus field to be set by the 7.40 personnel conversion.
70433	24/03/05	Human resources record search option to focus into the text entry box and not the cancel button in order to speed up usage.
70416	24/03/05	Various miscellaneous 7.40 personnel conversion issues.
70103	16/03/05	Only show a field control update date prompt to change a generated date once if the field is being updated by several different field changes.
69342	16/03/05	A new system parameter option that defines the number of days that a Human resources password may be used before the user is forced on entry to the module to change their password, the default is 0 days or not switched on as a facility, the maximum interval is 99 days.
70095	16/03/05	Gender field display moving up the screen every time a Human resource record is displayed.
70096	16/03/05	Probation end date and fuel expiry date fields to be set on 7.40 personnel conversions.
70048	16/03/05	Field control usage on user defined file date fields may corrupt packed and characer fields on the user files.
69380, 70010	14/03/05	Milestone date fields except for the date joining the group are now verified against the employee joining date to prevent them being too early.
69922	13/03/05	Clicking the add rows ICON on the field control file resulted in a P38 error.
69437	13/03/05	Cancel Edit button usage during calendar record creation still created the calendar record.
69805	10/03/05	Cancelling the applicant creation was not deleting the applicant records linked to the applicant.
69784	10/03/05	Do not create blank calendar records when converting 7.40 personnel systems.
69690	10/03/05	Allow access to Human resource records that do not have the location set when location security is used otherwise the record cannot be accessed.
69739, 69895, 69916	10/03/05	Field control generated dates when updated are now shown immediately and fields correctly disabled when the edit option is unticked.
69627	10/03/05	Field control generated dates may now be allowed to automatically skip non working dates using a new special flag setting of 3.
69515	10/03/05	Creates documents upgrade option truncated the status message.
69619	07/03/05	Use of the IF option after running a joint employee record - human resources record adhoc enquiry crashes the software.
69593	07/03/05	7.40 personnel extra field conversion handle allocation error.
69576	07/03/05	Creating notes during the 7.40 personnel conversion reported cannot find document type.
69574	07/03/05	Job code no longer valid with group message spuriously being shown.
69264	28/02/05	Full indexes are now reported when converting 7.40 personnel systems.
69253	28/02/05	Use of Next/Previous buttons security modification.
68870	23/02/05	Issues relating the extra field conversion from 7.40 personnel fixed.
	16/02/05	Version 8-35-9090-PP-09 issued 16-02-2005.
68707	16/02/05	Selection of employees within calendar reporting has improved TAB sequence and focus preventing a system lock up when the low field entered such as on location is accidentally beyond the high field setting.
68704	16/02/05	Improved warning message that the calendar absence trigger cannot be used due to an incorrectly set up job code or employee group field. Calculate holiday entitlement routine call changed to reflect the use of the holiday year start date.
68691	16/02/05	Exclude leavers from the Display holiday league report output.
68659	16/02/05	Allow the "Access" column on a user profile for a user defined data file to be set when the "Access own" column is set to something other than E - Edit.
68598	16/02/05	Holiday year end handling - fixed a problem with the handling of the carry forward cap and the the Y status - Yes use regardless holiday brought forward setting.
68549	14/02/05	Holiday entitlement is now calculated relative to the first day of the holiday year and not the date the option is run.
68526	12/01/05	Converting earlier DMS based personnel systems may loose records in the user defined files if there were unattached records in the user defined file, unattached records are now not created on an upgrade since they are not linked to a valid HR or leaver record.
68483	11/02/05	Access to search for an HR record has been speeded up by removing the building of an initial selection list and the addition of new indexes on the employee record file.
68438	11/02/05	A mis-spelt command causing a KCML 6.20 compile error has been fixed - this has never been customer reported since all current systems use KCML 6.0.
68412	12/02/05	The "Access own" and "Access" controls within the User profile record now operate independently of one another, before the "Access" column was forcibly set to D - Display or N - None if this was used on the "Access own" column.
68185	12/02/05	A kcc user without their own HR security record will now allow initial entry using the kcc user HR security password.
67960	01/02/05	Job code specific absence triggers were being created as 2020.20% when it looked like they were being created as 0%.
67960	01/02/05	Show a 7.2# salary old and new salary figure on the Salary history TAB.
67894	31/01/05	Widen the post code fields on the Emergency details TAB.
67778	29/01/05	Post code format on the Emergency details TAB now validated in a similar manner to the employee record
67741	26/01/05	Converting a revision 7.40 personnel system corrupted user files and crashed with an S24 error.
67706 and 6816	29/01/05	Rename the Change control menu options and menu header to be consistant with the equivalent options with the employee records and payroll modules.
67691	26/01/05	Rename the main HR record option "Edit all employee details" to "Fulll employee edit" in an attempt to clarify the option allows the employee record, payroll record and HR record of one employee to be changed via one menu entry and not to change all employee records.
67156 and 67358	26/01/05	Changing the HR record LOCATION and GRADE fields used for security will attempt to keep the equivalent fields on the Employee record automatically in syncronisation. If the employee record module uses an employee records module specific location file and the description of a location is different between the modules the user will be prompted to confirm the update. If the employee record is locked by another user you will be advised to update the employee record within the employee records module later.
66838 and 66927	11/01/05	Prevent the creation of an HR record when the employee has left.
66816	06/01/05	A P56 error when transferring an employee from the main live HR database to the leaver history has been fixed.
66538	24/12/04	An S24 error running the validation report when a user only has access to the Calendar TAB has been fixed.
66421	24/12/04	The message that a user has insufficient priority to create an HR record has been improved.
66375 and 66546	24/12/04	New system maintenance options to maintain the default vacancy and applicant records - parts of the optional recruitment system.
66250	20/12/04	Recent not yet issued developments meant it was possible to load the first HR record even though it the security set up was meant to stop the record being loaded.
66235	20/12/04	The message that an HR record has notes on the calendar TAB only has been corrected.
66180	17/12/04	The created user id name seen on the Audit TAB has been moved further to the right.
66174 and 66194	17/12/04	Further development of the mandatory and advisory look up file handling.
65932 and 65967	13/12/04	Stop showing the cost centre and grade fields on the Employee record TAB when the user does not have access to the employee record.
65805	10/12/04	The employee and company numbers are no longer added to the description field within the new docum file structure to avoid misinterpretation when an employee is renumbered or change their payroll company.
65791	09/12/04	Renamed the new main HR menu option to Document Retrieval.
65788, 66082, 66172 and 65789	17/12/04	ENHANCEMENT:- Lookup file handling improvements:- Each look up file may be defined by a system parameter as either Mandatory or Advisory when amending the HR, applicant and vacancy records. Look up files with either no records or a single record are automatically disabled from edit A new Validation report option within the Reports and Enquiries menu allows for the reporting of invalid data on either Mandatory only, Advisory only or both Mandatory and Advisory look up fields.
65509 and 65550	01/12/04	The leaving date is now shown within the HR record search option.
65453	29/11/04	A cancel option has been added to the document attachment interface.
65025 and 65200	25/11/04	Accelerator keys and TAB sequence improvements within the Password security interface.
65017	22/11/04	Accelerator keys have been added to the Password option.
64898	18/11/04	The HR security file self grows now during automatic population when setting up the HR module rather than only partially be populated when there are many HR users.
64868	18/11/04	Other developments caused an S24 error when clicking the User files TAB.
64659	11/11/04	The Grade field on the Current details TAB has been moved to below the Location field since it is used with the location field for security purposes.
64546 and 64638	11/11/04	If documents are created during the creating of an HR record and the HR record creation itself is cancelled the documents were not being deleted.
64463	08/11/04	A new index has been added to the employee record to allow for a faster displayed list of employees which are available for creating an HR record.
64332	04/11/04	The new joint employee record - HR record adhoc enquiry option now checks the employee record security file.
64298	04/11/04	A problem causing a message "Error unlocking record" when cancelling an edit has been fixed.
64290	03/11/04	A P34 error when the employee records module did not use location security preventing the creation of HR records has been fixed.
64199	03/11/04	A new joint adhoc enquiry option allowing for the employee and HR records to be accessed at the same time.
64163 and 64298	04/11/04	The grade and location description are now shown on the Employee record TAB.
63978	04/11/04	Calendar statistics now refer to the true holiday year and not the calendar year.
63781	02/11/04	The HR record option will no longer return the user to the main HR menu after entering an employee number and using the Return key.
63742 and 64297	04/11/04	Once the driving licence field is ticked the other driving licence fields are automatically made active for data entry without the need to point and click or TAB off the driving licence field.
63740 and 64272	02/11/04	Use of the Cal Edit option on the Calendar TAB now focuses the cursor on the number of days being entered to save clicking the field. You are advised when trying to enter the calendar data if not in Edit mode.
63738	02/11/04	Suppress the Salary TABs when a leaver record is shown since they are no longer relevant.
63547 and 64272	14/12/04	ENHANCEMENT - The Human Resources module documentation handling has been developed further to allow for:- Documents may now be Notes, Attached documents or scanned documents Calendar records support attached notes Each document location now supports a multiple number of documents per employee A new Documents TAB is shown on the HR record A new docum data file is present storing detailed information about documents The presence of notes is now shown bottom left on the HR record
	07/09/04	Version 8-35-9090-PP-08 issued 07-09-2004.
61967	03/09/04	New template reports for users to create their own reports from and a new calendar holiday booked league table report (KC1) found on the reports and enquiries menu:- KA0 - Achievements KC0 - Calendar KC1 - Change control log KD0 - Disciplinary KD1 - Driving licence convictions KJ0 - Job code
61903	01/09/04	Creating an HR record via the Edit all employee details option now uses the default human resource record.
61882	01/09/04	A new option to calendar report by job code.
61712	25/08/04	An issue preventing the 2nd and subsequent HR records being created due to a check on notes has been fixed.
61709	25/08/04	The holiday and notice grade table now shows the true notice figure if the increment is entered as 0 before saving the table.
61709	25/08/04	The number of increment rows on the holiday and notice grade table has been increased from 10 to 20.
61702	25/08/04	An issue with the nominal ledger lookup preventing the creation of the first HR record has been fixed.
61695	25/08/04	The default human resource record is now created within the current HR company instead of only in the 00 company.
61680	24/08/04	The cost centre and cost centre split table description are now shown on the Employee details TAB of the HR record.
61667	24/08/04	The bottom left of the screen within the HR record option will now advise of the presence of notes attached to the HR record.
61630	23/08/04	The options available to the Employee status field may now be defined within a user definable look up file.
61623	23/08/04	The calendar preview option will no longer show a 0 type character for invalid dates.
61614	23/08/04	The calendar TAB button called Cal Entry is now suppressed when the user does not have edit access on the calendar TAB.
61610	23/08/04	The access of the Human resources record via the Edit all employee details option will now access the first available TAB that the user has edit mode access to.
61609	23/08/04	A C62 error that occurred when checking for an absence trigger on a calendar before a job code has been saved has been fixed.
61581	23/08/04	A reference to personnel within the Edit user file definitions option, Multiple record field has now been renamed to Human resources.
61514	20/08/04	A P38 error using the Applicant entry option on latter KCML releases has now been fixed.
61292	13/08/04	A P57 error that occurred when a user entered the HR record option and had no TAB access has now been fixed.
61269	12/08/04	Selecting Edit or File-Edit will now change the user's operation into Edit mode and select the first available TAB that the user has access to even if the Employee details TAB was previously shown.
	05/08/04	Version 8-35-9090-PP-07 issued 05-08-2004.
61074	05/08/04	System parameter spelling, alignment of Milestone leaver fields, revised HELP file links.
61005	03/08/04	Show messages for blank dates detected within field control by referring to the module, file and field name instead of the module code, file short name and field code.
E8/1981	03/08/04	ENHANCEMENT:- A new system parameter option that allows for job code or job code and location matching of other employees with the option of controlling location checking at job code level. New global or job code specifc absence trigger point. Calendar logging to check the absence rate and provided the user has sufficient priority defined by a new system parameter the calendar dates may still be recorded. An absence form is shown on screen detailing the absence level for each day when the trigger point is exceeded and also details about other employees such as their name, manager, location (optional) and calendar code. For example set to 30% a trigger level for service technicians all year round and 0% for sales executives in the month leading up to the new registration release. See also 61008.
60973	03/08/04	The utility to create HR records now checks the field control on the new Milestone date fields - Next appraisal date, Probation end date and Exit interview date.
60805	27/07/04	The HR security record for the current user was updated in memory but not saved to the details of another HR security record following amendment within the Passwords option.
60780	27/07/04	System maintenance menu priority options and system parameter priorities refined to prevent advanced options being available to too low a priority user.
60772	27/07/04	Re-setting the driving licence indicator on the default HR record via the systems maintenance menu caused an error message attempting to access the driving licence conviction file.
66039	25/07/04	New System maintenance menu option for priority 6+ users to allow for easier set up and to seperate more advanced options from day to day options. See also 60532.
60670	25/07/04	A new Change password option is now shown on the main HR menu providing access to just the password fields unlike the priority 8 system maintenance option that allows for more detailed set up of the security record.
60615	25/07/04	New utility to allow for calendar records to be created on set up from the payroll sickness and archive sickness files.
60586	23/07/04	Current details TAB on the HR record Holiday carry forward field is now editable to allow for manager discretion on holidays to be recorded.
60542	21/07/04	Allow the new Milestone TAB dates - next appraisal date, probation end date and exit interview date to be field controlled.
60562	21/07/04	Correct report priorities to prevent an increase priority message when they are being compiled.
60542	21/07/04	Allow the new Milestone TAB dates - next appraisal date, probation end date and exit interview date to be field controlled.
60491	21/07/04	Create disciplinary expiry records Kerridge utility was setting the expiry level to 20 months.
60046	13/07/04	No data to be defaulted into the achievement categories.
60037	13/07/04	Set default system parameters utility not saving the record.
60095	13/07/04	New fields on the Milestones TAB of the HR record:- Next appraisal date, Probation end date, Exit interview date, Exit interviewer and Re-employeli>
60035	13/07/04	Alignment of the Audit TAB on the HR record corrected.
60025	13/07/04	Default HR record fields such as fuel card number incorrectly initialised.
59916	29/06/04	KCML 6.20 change to allow Edit user dictionaries option to be used.
59908	29/06/04	KCML 6.20 change to allow the edit of the Change Control log system parameter.
59871	28/06/04	KCML 6.20 change to allow HR record access.
58727	20/05/04	Field control mechanism used to auto generate dates has been updated to adjust a source date such as joining date to take into account non working days such as weekends and bank holidays. No service length is also now allowed within this mechanism.
	28/05/04	Version 8-35-9090-PP-05 issued 28-05-2004.
58463	12/05/04	Re-enabling a password to reset login tries automatically.
58409	12/05/04	First issue of standard data files for the human resources module.
58338	11/05/04	Prevent more than one day in total units being applied to any one calendar day.
58323	10/05/04	Revised test and live system default file sizes.
58322	10/05/04	Prevent user files being converted twice when EMPLOYEE and COMPANY fields are added.
58302	10/05/04	New utility to repair linkkey within database files following a report of the linkkey being incorrect.
58257	06/05/04	New utility to check the validity of the linkkey field between database files and the main human resources or leaver files.
57975	06/05/04	Correct execute mode settings on all menus to prevent access to the options in the timed operation when the option should only be run from a menu.
57910	04/05/04	New W - Whole month holiday entitlement method. See revised help file. Also 58079.
58093	30/04/04	Field sequence numbers allocated to user files made consecutive. Also 58100.
58000	30/04/04	Add EMPEEKEY field - employee and company number to main human resource files - allows reporting and upgrades from revision 7 systems to be easier. Also 58083.
57603	18/04/04	Prevent X71 error calculating holiday if holiday grade had greater than 100 days holiday.
57602	18/04/04	Calendar entry to skip non working days such as weekends when multiple day entry is used.
57221	06/04/04	Allow access to Human Resources records when the first employee has no photograph.
57176	05/04/04	Current details TAB hours field crashes when payroll is not installed.
57154	05/04/04	Allow entry into the Human Resources record when payroll is not installed.
57152	05/04/04	Allow TAB and field definitions option to be used without payroll.
56916	29/03/04	Show photograph within Human Resources record via employee record.
	24/03/04	Version 8-35-9090-PP-04 issued 24-03-2004.
56699	23/03/04	Human Resources demonstration system expired message updated.
56580	19/03/04	Sub Menu flag settings required for Front Page mode.
56326	15/03/04	Calendar detailed code field description re-named.
54912	06/02/04	Too many login attempts message when running timed operations for the HR module.
54872	05/02/04	Use of delete ICON to ask for user confirmation when deleting achievement, disciplinary and driving licence conviction record.
54825	04/02/04	User file field edit prevented on the wrong field when a date field was edit suppressed using field control.
54816	04/02/04	Ensure all associated database records are deleted when main HR record creation is aborted.
54305	29/01/04	When creating a HR user record (this is not used to access the HR module) allow any user on the system to be created and not just users with access to the HR module.
54316	22/01/04	Service calculation over stating in some cases the service length by 1 year.
54278	21/01/04	Change employee group and job code link validation to allow a user to exit when there are no valid combinations of employee group and job code present.
53798	13/01/04	New utility to create all default HR records and optional calendar entries.
53636	02/01/04	Access problem when maximum login attempts was not enabled.
53529	24/12/03	New Reset in use flags option on the main HR menu.
53250	16/12/03	Help file corrections.
53068	15/12/03	Prevent a prompt for the change control description if a change control reason code is keyed in instead of searched for.
53392	12/12/03	Ensure document archive index records are deleted when an HR record is deleted.
53172	12/12/03	Unable to find the document type when creating a vacancy due to data record initialisation.
53097	12/12/03	Allow the creation of a second and subsequent record on a multiple record user file having earlier used the TAB key.
53065	12/12/03	Access to special column on field control grid to be allowed for kcc users.
53068	12/12/03	Vacancy or Applicant summary sequence to match the selection grid.
52590	12/12/03	Focus into expected salary field when creating an applicant having entered a vacancy number.
53080	12/12/03	Applicant NL company link error when no vacancies were on file.
52848	11/12/03	Help files spell checked.
53054	11/12/03	Prevent a P56 error when deleting a calendar code from the calendar code grid.
52897	09/12/03	Change log control Amend button active when field name manually entered instead of accessed via a search.
52866	09/12/03	Mobile telephone number added to leaver history. TELHOME field removed. TELDAY field set to priority 2 for display and reporting.
52848	05/12/03	Second version of Human Resource Module help files.