The main function of the calendar codes is to allow for meaningful entries to be entered on human resource calendars and in turn analysed. Typical uses are to record holiday and sickness days.
Sickness, Maternity, Paternity and Adoption recorded within the Payroll module may automatically be updated onto the calendar too.
Calendar codes may be also used with an additional detailed analysis code for further analysis.
To access the Calendar Codes:-
The Human Resources Password form is displayed.
Enter your human resource password.
The HUMAN RESOURCES menu is displayed.
Select the Human Resources option.
The Human Resources record is displayed.
Once a human resource record is selected or initially chosen for creation select the Tools option.
Select the Lookup tables option.
Select the Calendar Codes option.
The Calendar Codes form is displayed.
The Calendar Codes form is displayed when the Calendar Codes option is selected from the Tools, Lookup files menu.
Standard functionality exists that allows you to create and maintain records.
The data can be maintained further by using the Up and Down arrows to move codes around within the grid and also the Insert row, Delete row and Add row ICONs.
Code: The one character code, ideally the code is the first letter of the description.
Display: A one character code that is displayed, this will almost always be the same as the code itself.
Hot key: A one character code representing the keyboard letter that is used to enter a code, this will almost always be the same as the code itself.
Description: A 30 character description.
Units: The number of days represented by the code, this may be in the range of 00.0000 to 99.9999.
Non Working Tick if the code is classed as non working for reporting and display purposes.
Holiday: Tick if the code is classed as holiday for reporting and holiday year end purposes.
Sickness: Tick if the code is classed as sickness for reporting purposes.
Generate payments: Tick if the code is to be used for payment rate generation that is exported from the system using the Human Resources Reports & enquiries option called Calendar payment rates export. This field is only available if the Human Resources system parameter called Payment rate generation used is ticked and the code is a Sickness code. Each calendar record will be updated with a payment rate derived from the payroll rates table and a payment code derived from the payroll SSP service length table.
Display: Tick if the code is to be displayed.
Tip: Clicking the Select All button will toggle on and off the display of all the calendar codes.
Priority: Select the drop down to enter the minimum priority of the human resources user to the calendar code or N if the calendar code is not to be amended. The priority to use a calendar code cannot be entered greater than your own human resources priority.
Detailed codes: Tick if the calendar code is to make use of detailed codes for analysis purposes. Clicking the Detailed codes button shows the Calendar Detailed Codes form.
The Calendar Detailed Codes form is displayed when the Detailed Codes button is selected from the calendar codes option.
Detailed analysis codes may be entered within the calendar maintenance once a main calendar code allowing for the calendar detailed code to be used has been entered.
Standard functionality exists that allows you to create and maintain records.
The data can be maintained further by using the Up and Down arrows to move codes around within the grid and also the Insert row, Delete row and Add row ICONs.
Code: The four character code, ideally the code is the first letter of the description.
Description: A 30 character description.
