The Delete change control records option is a part of the change control log, the Change control options will only appear on the PR MISCELLANEOUS OPTIONS menu if the Change control log file used payroll type parameter is ticked on set up by an Autoline consultant and you are a priority 8+ user.
The main function of the Delete change control records option is to ensure the audit log file only contains data for the retention periods and thus the overall size of the log file does not keep growing.
To access the Delete change control records option:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS OPTIONS menu is displayed.
Select the Change control options option.
The CHANGE CONTROL menu is displayed.
Select the Delete change control records option.
The Delete change control records form is displayed.
The Delete change control records form is displayed when the Delete change control records option is selected from the CHANGE CONTROL menu.
Choose from one of the four available options:-
Exit: Returns you to the CHANGE CONTROL menu without any attempt to delete audit data.
Consolidate with report: A report detailing the audit of any deleted records is produced, record deletion is based on the retention period in days as defined within the Change log setup file.
Consolidate without report: Record deletion is based on the retention period in days as defined within the Change log setup file, no report is produced.
Transfer overflow: Typically used after the main audit file has been extended in record capacity. This options transfers audit records from the emergency overflow audit file to the main audit file and deletes the records from the emergency overflow file. If the main audit file is too small you are advised with a message beginning with the words Error saving log record.
