The Disposal Report form is displayed when the Disposals report option is selected from the REPORTS AND ENQUIRIES menu.
Upon entering the Disposals Report form, the following fields are displayed on the Disposals Report form and should be completed.
Lower/ Upper transfer date: Two cut-off date fields are also
available. These are a Lower transfer date and an Upper
transfer date. Complete these date fields if you wish to have an
upper or lower time frame for your report. Use the
button to search for the date if needs be.
Leaving these two cut-off
date fields blank indicates to Autoline that all Disposals are to
be included, irrespective of their date.
On the printout, the listed assets are grouped by Asset Class, with a financial sub-total shown for the assets within each Class. Finally, a financial grand total is calculated and shown for all assets specified for inclusion on the report.
After the OK button has been clicked, the Asset Disposals report is produced. For each asset, information is printed under the following headings:
Item: This is the unique, identifying four-digit Item Number of the sold asset within its Class.
Description: The full, descriptive title of the sold asset, which may be up to thirty alphanumeric characters in length.
T: If the asset was transferred into the Class from which it was sold, this column contains a Y;if not, the column is blank. An asset may be transferred between Classes using the Asset movement option on the Asset Register Menu.
C: If the asset was a child of a parent, this column contains a Y; if not, the column is blank. An asset may be split into a parent and child using the Asset movement option on the Asset Register Menu.
Purchased: The date on which the sold asset was purchased.
Sold: The date on which the asset was disposed.
Total cost: The Total Cost of the asset at the time of sale; this is the sum of the Initial Cost, plus any Additional Costs that may have arisen in the current year.
Cumulative depreciation: The Cumulative Depreciation on the asset at the time of its sale. This is the Total Cost less the Net Book Value.
Book value: The Net Book Value of the asset at the time of its sale; that is, its worth to the company.
Proceeds: The selling price of the asset.
Profit: The Profit on the sale of the asset; that is, the Proceeds less the Net Book Value.
Tip: You may halt the printing of the Deletions Report at any stage by using the Cancel key.
Use the Additions report option to print out information on purchased assets. All assets acquired in the current and in all previous years may be reported on, or those which were acquired over a particular, specified period only.
On the printout, the purchased assets are grouped by Asset Class, with a financial sub-total shown for the assets within each Class and a grand total for all assets specified for inclusion on the report.
Information on each purchased asset is shown under the following headings: Item Number, Description, Lifetime, Serial Number, Initial Cost, Additional Cost and Total Cost. Also, the report shows whether the asset was acquired before the current financial year and whether it has been sold.
Use the Disposals report option to print out information on assets that have been sold in the current year, or during a specified part of the current year. Assets that were disposed of in previous years are no longer available on the Register. They therefore cannot be reported upon.
On the printout, the sold assets are grouped by Asset Class, with a financial sub-total shown for the assets within each Class and a grand total for all assets on the Asset Register. For each sold asset, information is shown under the following headings: Item Number, Description, Purchase Date, Sale Date, Total Cost, Cumulative Depreciation, Net Book Value, Proceeds and Profit. The report also shows whether an asset was transferred into the Asset Class from which it was sold.
Both options are available on the Reports & Enquiries Menu, selected from the Asset Register Menu.
BUTTONS
OK: Prints the Asset disposals report.
Cancel: Returns you to the System maintenance menu without running the Asset disposals report.
Help: Allows you to access the on-line help facility.
Schedule: This enables users to set the report to be printed as part of the Timed Operations schedule- daily, weekly, at a certain time etc. When clicking this button, the user will be prompted to select which report they require and what time they want to run it, which spooler it will be directed to. Please refer to System Utilities on-line help for further detail on this facility.
Add to Batch: Adds the report to a batch, which would enable a user to run several Asset Register reports at once [e.g during a lunch break] to increase efficiency.
Tip: To halt report printing at any stage click on the Cancel button.
Listing Asset Additions and Disposals
