Additions Report Form

The Additions Report form is displayed when the Additions report option is selected from the REPORTS AND ENQUIRIES menu.

Two cut-off date fields are also available. These are a Lower transfer date and an Upper transfer date. Complete these date fields if you wish to have an upper or lower time frame for your report. Leaving these two cut-off date fields blank indicates to the system that all Additions are to be included, irrespective of their date.Use the button to search if needs be.

On the printout, the purchased assets are grouped by Asset Class, with a financial sub-total shown for the assets within each Class. Finally, a financial grand total is calculated and shown for all assets specified for inclusion on the report.

Upon entering the Additions report form:

Once the OK button has been clicked on the Additions Report form, the Asset Additions report is produced.

For each asset, information is printed under the following headings:

Item: This is the unique, identifying four-digit Item Number of the purchased asset within its Asset Class.

Description: The full, descriptive title of the asset, which may be up to thirty alphanumeric characters in length.

Old: If the asset was purchased in a previous year, this column contains an * (asterisk); if it was purchased in the current year, the column is blank.

Sold: If the asset has been disposed of in the current financial year, this column contains an * (asterisk); otherwise, it is blank.

Purchased: The date on which the asset was Purchased.

Life: The Lifetime of the asset, expressed in periods.

Serial number: The Serial Number, if any, of the asset.

Initial cost: The Initial Cost of the asset, excluding any Additional Costs that have arisen in the current year. Any Additional Costs incurred in previous years are included in this figure, as a result of the annual runs of the End of year process option on the System Maintenance Menu.

Additional cost: Any Additional Costs that may have arisen for the asset in the current year. Those which may have arisen in previous years are included in the Initial Cost figure.

Total cost: The Total Cost of the asset; this is the sum of the Initial Cost plus any Additional Costs that may have arisen in the current year.

BUTTONS

OK: Prints the Asset Additions report.

Cancel: Returns you to the System maintenance menu without running the Asset additions report.

Help: Allows you to access the on-line help facility.

Schedule: This enables users to set the report to be printed as part of the Timed Operations schedule- daily, weekly, at a certain time etc. When clicking this button, the user will be prompted to select which report they require and what time they want to run it, which spooler it will be directed to. Please refer to System Utilities on-line help for further detail on this facility.

Add to Batch: Adds the report to a batch, which would enable a user to run several Asset Register reports at once [e.g during a lunch break] to increase efficiency.

Tip: You may halt the printing of the Additions Report at any stage by clicking the Cancel button.