Transactions tab

This tab is on the Display Customer Account Details form. It displays all the current outstanding transactions for the Account selected. It also gives you facilities to change the order in which they are displayed and filter out unwanted transactions for particular enquiries. In addition by the use of various drill facilities you can display the transactions as they appear in the Nominal Ledger transactions files.

SELECTION

Sort by date: This field allows you to change the order by which the transactions are displayed. Click the Drop down button to select the method by which you would like the display sorted. On initial entry to this form the transactions will always be displayed in Document Date order.

Display File: This field allows you to select from which file the transactions are displayed. Click the Drop down button to select the file required. On initial entry to this form the transactions will always be displayed from Transaction file.

Note: The length of time that transactions will be held on these files is controlled by the Clear Paid Documents Parameters option which can be found in the System Maintenance menu.

Sort Direction: This field allows you to select the direction in which you wish the transactions to be displayed. Forwards will display the oldest to youngest transactions and Backwards will display the reverse. Click the Drop down button to select the direction required. On initial entry to this form the transactions will always be displayed in Forwards direction.

Show Paid Items: This check box indicates whether Fully Paid transactions will display. If the check box is set then Fully paid transactions along with unpaid transactions that meet your selection criteria will be displayed.

Filter Button: Click the Filter button and a Transaction Filter form is invoked.

Reset Button: If you have executed a filter and the currently displayed transactions are the result of the filter and you want to revert to all the transactions on the currently selected file then click this button.

TRANSACTIONS GRID

The transaction grid displays in the sequence chosen, a list of transactions which match the ranges, masks and filters you may have entered.

The items are shown with the following columns in the grid.

• Date = The date of the item using the date field chosen in the Sort by Date field.

• T = The transaction type.

  • I = Invoice

  • C = Credit Note

  • P = Payment on account

  • A = Adjustment

• Co = The Source Company Identity.

• Mod = The Source Module Identity.

• Document = Document number.

• Customer reference = A reference by which the Customer wishes to identify this transaction.

• Misc reference = An additional reference by which the transaction may be identified.

• Original = Total document value in the currency of the currently displayed Account.

• Outstanding = Outstanding value in the currency of the currently displayed Account.

• S = Status of the transaction.

  • Blank = Outstanding

  • P = Paid

  • d = Selected for payment by BACS

  • D = BACS payment in process

• PR = This is a problem reporting code either as a free form code or assigned from a table dependant upon whether you are using the Credit Chase suite of programs.

• A/c Total = The running total value for the currently displayed transactions in the currency of the account.

If you click on one of the rows of the grid up to five buttons will be enabled dependant upon the state of the transaction and whether there is an archived document image or a link to a deposit receipt detail to display.

• Detail button

• Document image button

• Allocations button

• NL Transactions button

• Deposit button