Updating Daybook Details

This program updates the Point-of-Sale log header file and the Purchase Control invoice headers file with specific daybook information, should additional audit information be required. It scans the Nominal Ledger invoice buffer for the accounts company involved, identifies the records for which daybooks have been printed, and performs the following updates:

• SO: The Narrative on the Page 1 tab of the transaction in the NL invoice buffer must be SO.########## (where ########## is the record number in the Point-of-Sale log header file that is updated). For each record, the Daybook number and Daybook item fields on the SO log header file are updated.

• PC: The Narrative on the Page 1 tab of the transaction in the NL invoice buffer must be PC.######## (where ######## is the internal reference in the Purchase Control invoice headers file that is updated). For each record, the Daybook number and Daybook item fields on the PC invoice headers file are updated.

To update daybook details:

Warning: You should only use this option after consultation with your support department.

1. From the Rev.8 Master Menu, select the Point-of-sale option and Company you require.

   The POINT OF SALE menu is displayed.

2. Select the System maintenance option.

   The SO SYSTEM MAINTENANCE menu is displayed.

3. Select the Update daybook details option.

   The SO & PC Audit Update form is displayed.

4. Click the Update button.

   You will get one of the following results:

   • If the update is performed successfully, you are returned to the SO SYSTEM MAINTENANCE menu.

   • If any file errors occur during the update, the following message is displayed: [No.] errors occurred while updating records, and you are returned to the SO SYSTEM MAINTENANCE menu.

SO PC Audit Update Form

The SO PC Audit Update form is displayed when you select the Update daybook entry option from the SO SYSTEM MAINTENANCE menu. From this form you can update daybook details.

PUSH BUTTONS:

Exit: Returns you to the SO SYSTEM MAINTENANCE menu.

Help: Displays help on the current application using the default browser.

Update: Updates the Point-of-Sale log header file and the Purchase Control invoice headers file with specific daybook information.