This option, as the name suggests, allows access to a copy of a previously stored note, attachment or scanned document. In order for this to be possible, the document must be a document type recorded within the Human Resources system parameters.
To retrieve a document:
The Human Resources Password form is displayed.
Enter your human resource password.
The HUMAN RESOURCES menu is displayed.
Select the Retrieve documents option.
The Document Retrieval Facility form is displayed.
Select the required Archive Type and click OK.
The Document Retrieval form is displayed.
Select the Sequence and click the Find document button.
A form is displayed.
Click the Search string button.
A list of documents is invoked.
Select the required document and click the OK button.
Click the Display button to display the document.
The Document Retrieval Facility Form is displayed when the Retrieve documents option is selected from the HUMAN RESOURCES menu.
BUTTONS:
Exit: Returns you to the HUMAN RESOURCES menu.
OK: When you have selected the archive type click this button to invoke the Document Retrieval form.
The Document Retrieval form is displayed when the OK button is clicked on the Document Retrieval Facility form. This form allows either a single document or range of documents to be loaded.
This group box contains the following two radio buttons:
Single document: This option is selected by default, and allows you to find a single document.
Range of documents: This option allows you to find a range of documents.
Select a sequence from one of the following options in order to determine which document is to be loaded. These are the indexes to the document archive, of which there are four as standard:
Unique reference: This is the document archive unique reference which you are not likely know at this stage because it is not printed on the document.
The second, third and fourth options may vary from one system to another but are normally as follows:
ID reference number: The document number allocated by the system to every item in the Human Resources.
Employee/Vacancy/Applicant number: The key identifying number from the human resources or optional vacancy or applicant file.
Linkkey number: A system generated number allocated to each human resources or optional applicant or vacancy record.
Output:
Select one of following radio buttons depending on your choice of output:
Printer
Display
Kprint viewer
Fax
BUTTONS:
Display: Displays the selected document.
Close: Returns you to the Document Retrieval Facility form.
Help: Displays help on the current application using the default browser.
Reset: Resets the form.
