This form is displayed when the Process Credit command button is selected from the Supplier Invoice Tab.
Note: This version of the Supplier Credit Details form is only displayed if the Link to Invoice reg flag is ticked within the Purch/Misc. Inv. Tab It is different from the standard Supplier Credit Details form in that the credit is no longer keyed but the Supplier Credit will have to be registered in the Purchase Ledger before it is selected from a list within this form; in addition, the VAT analysis grid is no longer displayed as this has been carried out when the credit is initially registered.
Tip: This option is accessible until the Finalise Invoice command button is selected.
To process a supplier credit:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon.
The Rental Agreement form is displayed.
Select the Supplier Invoice Tab.
Select the Process Credit command button.
Select the required credit type from the Supplier Credit form.
The Supplier Credit Details form is displayed.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Supplier Credit Details dialogue box contains a series of fields enabling VAT reconciliation for logging a supplier credit against the agreement.
Credit Number: The document number generated when the credit is processed within the Invoice Register in the Purchase Ledger. This field is automatically populated when the Supplier Reference field is input.
Supplier Reference: Used to enter the credit note number from the supplier's printed sales credit. The
button is used to search for the registered Supplier Credit; this presents a list of all registered credits for the supplier that is on the current agreement. The appropriate credit should be selected from the list.
Tax Point: The credit tax date This field is automatically populated when the Supplier Reference field is input.
Gross Value: Allows entry of the total gross value (i.e. inclusive of VAT) of the supplier's credit. This field is automatically populated when the Supplier Reference field is input.
VAT: Allows entry of the total VAT value of the supplier's credit. This field is automatically populated when the Supplier Reference field is input.
COMMAND BUTTONS:
OK: Confirms the supplier credit entries and goes on to display the Supplier Credit List Box form which enables an existing invoice to be selected for crediting. If the values entered within this form match the values for the selected invoice in the Supplier Credit List Box form then the Credit Supplier Invoice form is displayed and the Post command button is enabled allowing the credit to be processed.
Tip: If the values entered within this form do not match the values for the selected invoice in the Supplier Credit List Box form (or fall within the established variance level) then the Credit Supplier Invoice form is displayed and the Post command button is not enabled thus preventing the credit from being processed.
Note: The OK command button does not become enabled for use until the Totals Net and VAT columns in the VAT analysis grid (displayed at the bottom of the form) exactly match the values in the Gross Value and VAT fields in the Supplier Credit Details area above. No other validation is performed at this stage; however, further validation is performed in subsequent forms.
Cancel: Returns to the Supplier Invoice Tab without processing the supplier credit.
Help:Displays online context-sensitive help using the default browser.
