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CONTRACT REWRITE (QUOTE VALUES TAB)

Overview

The Contract Rewrite (Quote Values Tab) is accessed via Contract Administration / Administration Options / Contract Rewrite and selection of the Quote Values Tab. This enables an existing contract to be re-written by modification of one or more of the various elements contained within the contract.

The Quotes Values Tab is split into two distinct halves. The left half of the form contains the existing elements/values (from the Kestrel quotation data if available) for the current contract whilst the right half of the form contains the proposed elements/values for the rewritten contract.

This form contains the following information:

Current Values

These fields cannot be edited.

The current Product Type (and associated Product codes) for the selected contract e.g. CHWM Contract Hire With Maintenance.

The existing term, in months, of the contract e.g. 36.

The frequency of invoiced regular payments made within the existing contract e.g. MMonthly.

Displays the total mileage for the existing contract e.g. 75000.

Displays the excess mileage figure for the current contract which, if calculated at a global level is taken from Miscellaneous Options / Product Management / Excess and Under Mileage . The displayed figure is either a "calculated" value or a pence-per-mile value set at a relief vehicle category group.

Displays the residual value for the existing contract term and mileage.

Displays the maintenance value for the existing contract term and mileage.

Displays the finance company description and corresponding code (up to 10 characters) for the current contract.

Displays the finance profile description and corresponding code (up to 10 characters) for the current contract.

Displays the number of initial rentals for the current contract.

Displays the number of regular periodic rentals quoted for the current contract.

Displays the month within the quoted contract term in which payments commenced for the current contract.

The initial rental value for the current contract i.e. the period rental value multiplied by the number of initial rental months.

The period rental value for the current contract.

The total rental value for the current contract. i.e. the period rental value multiplied by the number of period rental months.

Proposed Values

Tip: Fields that are effected by an edit to one of the proposed value fields become coloured red. Fields that are red may still be edited directly.

The current Product Type (and associated Product codes) for the selected contract e.g. CHWM Contract Hire With Maintenance. The drop-down arrow to the right of this field enables selection from all current existing Product Types Any product applicable to the vehicle type (PLG, Commercial, Heavy, etc) may be selected..

Selection of theProduct Review immediately to the right of the Product field displays the Product Review form. This form displays the Product Options for the selected product and the respective default Cover Types. For each product option all available cover types are displayed in a sub-form and the required selections are made for the contract.

Allows the input of the required contract term, in months, for the contract e.g. 36. If amended, this field is displayed in a highlighted red colour.

This field determines the frequency of invoiced regular payments to be made within the quoted contract. The down-arrow button accesses a drop-down list displaying the following currently available selections:

  • MMonthly
  • 2Bi-Monthly
  • QQuarterly
  • BBi-Annually
  • AAnnually

This field cannot be amended.

Displays the total mileage for the existing contract e.g. 75000. This field can be edited by direct input of the required new value or selection of the ellipsis button immediately to the right of the field displays the Mileeage form that enables the either the contract or annual mileage to be edited. If amended, this field is displayed in a red highlighted colour. The system may autocalculate the contract mileage value if there is a change to the Contract Term field.

Displays the excess mileage figure. The displayed figure is either a "calculated" value or a pence-per-mile value set at a relief vehicle category group e.g. 9.50. If amended, this field is displayed in a red highlighted colour.

Selection of the Review Excess/Under Mileage icon directly to the right of the Excess Mileage field presents the Review Excess and Under Rates form. This form is used to override default excess/under mileage values set at global and customer level.

Displays the residual value for the existing contract term and mileage. The system may autocalculate the residual value if there is a change to the Contract Term field and as a result the field may be coloured red. This value may be directly edited via the Residual Value Review icon.

Selection of the Residual Value Review icon directly to the right of the Residual Value field presents the Residual Value Review form. This form is used to override the value within the current contract.

Displays the maintenance value for the existing contract term and mileage. If amended, this field is displayed in a highlighted red colour. This field is only displayed if a maintenance product is selected. The system may autocalculate the maintenance value if there is a change to the Contract Term field. This value may be directly edited via the Maintenance Value Review icon.

Selection of the Maintenance Review icon directly to the right of the Maintenance field presents the Maintenance Review form. This form is used to override the value within the current contract.

Selection of the down-arrow button presents a list of Finance Types. The finance type displays the finance company description and corresponding code (up to 10 characters), which is set up within Miscellaneous Options / Finance Management / Finance Sources. A single-click of the mouse highlights and selects the appropriate finance type for use within the contract. If amended, this field is displayed in a red highlighted colour.

Selection of the down-arrow button presents a list of Finance Profiles. The system displays only those profiles which met the criteria entered within the Contract Term and Frequency fields (these fields being referenced against the Period and Frequency fields contained in the finance profile set-up form). The finance profile displays the finance profile description and corresponding code (up to 10 characters), which is set up within Miscellaneous Options / Finance Management / Finance Profiles. A single-click of the mouse highlights and selects the appropriate finance profile for use within the contract. If amended, this field is displayed in a highlighted red colour.

Displays the number of initial rentals quoted for the contract. The number of initial rentals is defined within Finance Profiles (set up within Miscellaneous Options / Finance Management) and is automatically displayed following confirmation of the required finance profile selection.

Displays the number of regular periodic rentals quoted for the proposed contract. The number of regular rentals is defined within Finance Profiles (set up within Miscellaneous Options / Finance Management) and is automatically displayed following confirmation of the required finance profile selection.

Displays the month within the quoted contract term in which payments are due to commence. The start month is defined within Finance Profiles (set up within Miscellaneous Options / Finance Management) and is automatically displayed following confirmation of the required finance profile selection.

Selection of the Finance Review icon directly to the right of the Contract Start Month field presents the Finance Review form. This form is used to review and edit default finance values set at either a global level or at a customer override level.

Following selection of the new constituent elements for the contract the Autocalc icon (see Toolbar above) is used to calculate the period rental value that is displayed here.

Following selection of the new constituent elements for the contract the Autocalc icon (see Toolbar above) is used to calculate the total rental value that is displayed here. i.e. the period rental value multiplied by the number of period rental months.

This command button presents the Lease Details form. The Current Lease Type and Lease Definition are displayed atthe top of the form; whilst the bottom of the form displays an area to select the New Lease Type and Lease Definition. Selection of the ellipsis button immediately to the right of these two fields results in the display of the relevant Fleet Lease Types List Box and Fleet Lease Definitions List Box from which the appropriate codes may be selected.

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