This form enables the review or editing of technical details relating to individual specification items. This process is largely utilised for commercial vehicles or for cars that have complicated specification items.
To access the specification form:
From the Master Menu, select the Fleet Kompact option and Company required.
The Kestrel Kompact Menu is displayed.
Select the Contract Management option.
The Contract Management form is displayed.
Select the 
icon.
The Contract Search form is displayed.
Enter the appropriate information to locate the required agreement.
Select the 
icon.
Select the 
shortcut from the menu on the left of the form.
The contract management Agreement Tab is displayed.
Select the Specification Tab.
The Specification Tab is displayed.
Double-left-click with the mouse on any specification item line within the tab.
There are three fields contained within the form header that are as follows:
Vehicle Magic No: The unique sequential vehicle record number automatically generated by the system.
Sequence No: The vspec sequence number generated for each vehicle option. The number sequence starts at 2 (with 1 belonging to the vehicle itself).
Description: The full vehicle specification item description.
Dependent upon from which particular process this form is being accessed from the Vehicle Specification form may contain up to the following five tabs:
Details Tab
Description: The full individual specification item description e.g. Satellite Navigation as provided by Franchise Data.
Cash Option: A checkbox which, if ticked, denotes that the selected item has been ordered and purchased separately as a cash item and is not on the vehicle invoice. This field cannot be edited.
OTR Price: The full On The Road value of the specification item. This is the actual total cost paid for the item.
P11D Price: The P11D tax value (list price) for the specification item.
RV Budget: The budgeted residual value for the vehicle or, if applicable, the specification item line.
Maintenance Budget: The budgeted maintenance cost for the vehicle or, if applicable, the specification item line.
Current WDV: The current written down value for the vehicle or, if applicable, the specification item line.
Maint Actual To Date: The actual current maintenance spend for the vehicle or, if applicable, the specification item line to date.
List Price: Displays the list price paid for the vehicle or specification item line. There are two columns in the grid, the first displaying the quoted price and the second displaying the actual ordered/invoice price.
Discount: Displays the dealer discount for the vehicle or specification item line. There are two columns in the grid, the first displaying the quoted discount and the second displaying the actual ordered/invoice discount.
Vehicle Sub-total: Displays the discounted sub-total price for the vehicle or specification item line. There are two columns in the grid, the first displaying the quoted discounted sub-total and the second displaying the actual discounted ordered/invoice value.
Total VAT: Displays the VAT value for the discounted vehicle or specification item line. There are two columns in the grid, the first displaying the quoted discounted VAT value and the second displaying the actual ordered/invoice discounted VAT value.
Total Invoice: Displays the gross price for the vehicle or specification item line. There are two columns in the grid, the first displaying the quoted gross price and the second displaying the actual ordered/invoice gross value.
Variance Net: Displays the net (of VAT) variance between the quoted net price and the actual ordered/invoice net price for the vehicle or specification item line.
Variance VAT: Displays the variance between the quoted VAT and the actual ordered/invoice VAT for the vehicle or specification item line.
Variance Total: Displays the gross variance between the quoted price and the actual ordered/invoice price for the vehicle or specification item line.
Progress: The progress code enabling the current status of the selected specification item to be tracked during purchasing e.g. Delayed, Painters, etc. The progress code is initially selected via the Progress form. The icon immediately to the right of this field displays the Progress form so that the progress status may be updated.
Due By: The date on which the selected progress item is due.
User ID: The user id of the person responsible for completing the progress task.
Technical Tab
Serial Number: The serial number of the vehicle specification item.
Supplier Comments: A free-format area for entry of comments from the supplier relating to the vehicle specification item.
Warranty Description: A free-format field for entry of a description of the type of warranty that is taken out on the vehicle specification item.
Warranty Expiry Date: The expiry date of the warranty on the vehicle specification item. This is particularly useful for commercial vehicles or for cars that have complicated specification items.
Warranty Period: The full warranty period for the vehicle specification item (in months).
Maint Contract With: The third party contractor with whom the maintenance contract has been taken out on the vehicle specification item. This is particularly useful for commercial vehicles or for cars that have complicated specification items.
The company record code of the third party maintenance contractor.
Enter the company record code (e.g. 8POLAR) directly or select the
button immediately to the right of this field to initiate a search. A single-left-click of the
Contract Number: The third party maintenance supplier's contract number for the vehicle specification item.
Level of Cover: A free-format field to describe the level of cover provided by the third party maintenance contractor.
Start Date: The contract start date for the vehicle specification item.
End Date: The contract end date on the third party maintenance contract taken out on the vehicle specification item.
Monthly Cost: The monthly cost of the third party maintenance contract taken out on the vehicle specification item.
Vat Code: The VAT code applicable to the specification item e.g. Standard.
Usage Tab
Contracted Odometer: Where applicable, the contracted odometer distance for the vehicle specification item.
Odometer Type: There are a number of odometer types that may be applicable to a vehicle specification item that measure various usage types. The
to the right of the field displays a list of available types:
Miles
Kilometres
Hours
Cycles
Rotations
Excess Rate: The excess rate to be charged for excess distance/usage over the Contracted Odometer amount.
Date Current Reading: The date on which the most current odometer reading is taken.
Odometer 1 Description: A description, if applicable, of the first odometer contained on the vehicle specification item.
Start Reading: The reading on the odometer when the contract cover for the vehicle specification item started (for the first odometer on the contracted vehicle specification item).
Finish Reading: The reading on the odometer when the contract for the vehicle specification item ended (for the first odometer on the contracted vehicle specification item).
Current Reading: The current odometer reading for the vehicle specification item (For the first odometer on the contracted vehicle specification item). This may be manually updated or updated via an import process.
Odometer 2 Description: A description, if applicable, of the second odometer that may be contained on the vehicle specification item.
Start Reading: The reading on the odometer when the contract cover for the vehicle specification item started (for the second odometer on the contracted vehicle specification item).
Finish Reading: The end odometer reading on the maintenance contract for the vehicle specification item (For the second odometer on the contracted vehicle specification item).
Current Reading: The current odometer reading for the vehicle specification item (For the second odometer on the contracted vehicle specification item). This may be manually updated or updated via an import process.
Dimensions Tab
The dimensions tab shows a deeper level of detail for the spec item. This is often useful if a body unit is being specified for example. The items are largely free text and can be used for a variety of measurements. Some will be applicable to a specific item and some may not. Displays the following details:
Manufacturer: Displays the full manufacturer description for the vehicle or specification item. An
Model: Displays the full model description for the vehicle or specification item. An
Record Type: The specific area to which the technical details relate e.g. Body, Chassis, Crane, Tail Lift, etc.
Material Type: The material from which the selected specification item is made.
Lining Type: The material from which the inner lining associated with the selected specification item is made.
Roof Type: The material from which the roof type or material associated with the selected specification item is made.
Serial Number: The serial number of the vehicle specification item.
Max Power: The maximum output of the vehicle specification item e.g. horsepower. This item may, for example, be a secondary engine.
Max Reach: The maximum reach of the vehicle specification item allows e.g. a crane
Max Weight: The maximum weight the vehicle specification item may carry.
Max Capacity: The maximum holding area the vehicle specification item allows. This could, for example, be useful for tankers.
Outer Height: The outer height dimension of the selected specification item.
Outer Width: The outer width dimension of the selected specification item.
Outer Depth: The outer depth (i.e. length) dimension of the selected specification item.
Inner Height: The inner height dimension of the selected specification item.
Inner Width: The inner width dimension of the selected specification item.
Inner Depth: The inner depth (i.e. length) dimension of the selected specification item.
Notes: Up to four line of thirty characters each are provided for holding technical notes against the selected specification item.
Order Tab
Main Supplier: The main supplier of the vehicle or, if applicable, the specification item line. The supplier is selected via the Allocate Suppliers form; the Allocate Suppliers form is accessed via the Allocate Suppliers To . . . menu option from the pop-up sub-menu that is displayed following a right-click on a vehicle or item specification line in the Specification Grid of the Order Tab.
Account: The corresponding Purchase Ledger account code for the main supplier.
Item Supplier: The supplier of the specification item line (if different to the main supplier). The supplier is selected via the Allocate Suppliers form; the Allocate Suppliers form is accessed via the Allocate Suppliers To . . . menu option from the pop-up sub-menu that is displayed following a right-click on a vehicle or item specification line in the Specification Grid of the Order Tab.
Account: The corresponding Purchase Ledger account code for the item supplier.
Supplier: The appropriate main supplier oritem supplier of the vehicle or, if applicable, the specification item line for payment purposes.
Account: The corresponding Purchase Ledger account code for the main or item supplier.
Reference: The supplier reference number.
Invoice Date: The date on which the supplier invoice is generated.
Posted: The date on which the supplier invoice is posted.
Printed: A checkbox which, if ticked, denotes that the supplier invoice has been printed.