Selection of the Termination Washouts option from the Terminations Main Menu displays the Termination Washouts Menu. This gives access to a number of sub-menus enabling the options that must be undertaken prior to Washout in addition to the actual Washout procedure itself.
This screen is split into five parts, which are as follows:
In addition to displaying the screen name and company the Title Barprovides a number of useful buttons.
This Broadcast Boxis used by the System Administrator to broadcast system messages.
Located beneath and to the left of the Broadcast Box, this is a Menu listing the entire screen and sub-menu options available (dependent upon User Priority Levels). Options currently available are as follows:
Enables the contract vehicle status to be set for manual termination thus preventing inclusion within the automatic process.
This option is available for overnight Timed Operations batching if required. The system checks in the lease type controls for the date to allow the Washout posting to be made. It then makes all the necessary postings for any terminated contract of the relevant lease type
This option posts the washout to the termination invoices through to the pending file for onward transmission to the Nominal Ledger. It also releases the contract for final washout options to be made and enables the release of all the budget postings in the Nominal.
This option enables the raising of credits for charges made incorrectly, or enables for part credits to be issued.
This procedure is run within the End-Of-Day within Timed Proceduresand performs all of the necessary posting of charges.
Enables amendment of Nominal codes for a selected Calculation Basis Code for example, NT (Normal Termination).
This option enables the copying of Nominal codes from one Calculation Basis Code to another.
Located beneath and to the right of the Broadcast Box, is a selection of Command Buttons.
Confirms the selected menu option
Exits the current screen and returns to the previous screen or menu
Provides online context sensitive help information to the user
This option is currently unavailable within the Fleet System. It enables the system to be viewed as either a GUI (Graphical User Interface) or Text-based application. This is a check box that is turned on/off. When the check box is empty the option is "off". Click on the check box (or use the Spacebar) to select or deselect.
On selection a Tab Menu is displayed prompting further selection from a list of utilities. The number of options available in the menu is dependent upon the User Priority Level
In addition to containing useful tools applicable to the log-in of a particular user, the Administrator contains the following useful functions:
The Electronic Mail system can be linked to a Fax system and to the Internet and also works with Kmail if required.
Individual users may be given different permissions so that they have access to selected options only.
This box displays the default printer and also provides a Change Command Button that displays a list of alternative printers from which to select.
There are a number of ways to move around the various areas of the system and enter data. A Screen Navigation help file is available to assist in this task.