The Reset in use flags program is normally run automatically by a Timed Operation. However, from time to time a user may exit from the Document Archive module illegally, either through a power failure, or by turning off a terminal while still logged into the module, or due to some other hardware or software fault. If this happens, any files which the operator had open at the time will still be registered as in use. When a stand-alone routine is run, it checks first of all that none of the affected files are being used by another operator. In this sort of situation it is possible that the program will think that certain files are still being used when in fact they no longer are.
Should this situation arise, and you are required to manually reset in use flags, you must first verify the situation by using the Prevent/allow access program to display who the current users are and clear any illegal users. When this is done, run the Reset in use flags program to correct the situation, which will access each of the WIP files and reset the in-use flag.
To reset in-use flags:
Warning: This program MUST only be run when there are no other users within the Document Archive. If run with users on the system, it is possible that data files will be damaged.
From the Autoline Master menu, select the Document archive option and the Company you require.
The DOCUMENT ARCHIVE menu is displayed.
Select the System maintenance option.
The SYSTEM MAINTENANCE menu is displayed.
Select the Reset in use flags option.
The Reset in use flags form is displayed.
Tip: To change company, click the Company button and enter the company number.
Click the Reset button.
The in-use flags are reset, and you are returned to the AK SYSTEM MAINTENANCE menu.
The Reset in use flags form is displayed when the Reset in use flags option is selected from the AK SYSTEM MAINTENANCE MENU. From this from you can reset in-use flags for a specific company.
PUSH BUTTONS:
Exit: Returns you to the AK SYSTEM MAINTENANCE MENU.
Help: Displays help on the application using the default browser.
Reset: Resets all in-use flags.
Note: This option is normally run automatically by a Timed Operation.
Company: Allows you to enter the company number for which you want to reset in-use flags.
